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The following information is for summer student employment. 

 

Process for Student Employment 

  1. Create a job description on Handshake utilizing the same job description template as used during the academic year. This process will provide a Job ID #, please use the Handshake Instructions for Creating On Campus Employment document for instruction on creating a job description in Handshake.
    • You may use the Job ID number from a job description that you have already created in Handshake - you do not need to create a new job description for the same job every semester.
  • The job description can be submitted for posting in Handshake so students can see it and apply for it by adding John Carroll in the Schools step of the job posting and entering a job posting and job expiration date. Career Services will then post the position within 24 hours of submission. This step makes the job description public so students can see it and apply for it. Or, 
  • If you do not need new student applications, no further action is needed in Handshake and you can proceed to Hiring. Your job description should be in your "Not Posted" jobs for future use.
  • Pay rate for new hires is $9.30 as of January 1, 2022. Supervisors requesting a differential pay rate should complete the following form to be reviewed by SEFS and the Business Office. The supervisor is responsible for confirming budget allocation.

 2. Upon Hiring:

  • Supervisors will submit a Student Hire Form that must include an approved Handshake position number.
  • Students will need to complete any necessary payroll paperwork if not previously employed on campus (W-4, 1-9, direct deposit).
  • Upon completion of all required paperwork, an email will be sent to the supervisor and student confirming the ability to begin working. STUDENTS ARE NOT PERMITTED TO BEGIN EMPLOYMENT UNTIL THIS EMAIL HAS BEEN RECEIVED.
  • Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.
  • After a position has been filled, supervisors should expire job posting from Handshake.
  • Please be sure to review the 2022 Student Pay Procedures.

Payroll Information and Forms

For any changes in student employees, please complete the Student Employment Change Form and email to enrollment@jcu.edu

 

***We cannot honor offers of student employment that do not follow this process.

The guidelines established for hiring students during the summer are as follows:

  • All summer student hires must be a JCU student registered for the summer or fall semester and be at least 18 years of age
  • This process is independent of the academic year student employment and must be completed for every student employed beginning May 15th until August 27th 
  • Students are not eligible to begin working until they and the supervisor have received an email confirming they have completed all processing
  • Summer student workers will be paid on an hourly basis. IRS regulations on student summer work paid by stipend are more stringent than during the academic year. Summer student positions paid by stipends will only be approved if the role qualifies as an internship or experiential learning that supports the student's educational goals and provides training similar to that which would be given in an educational environment. Documentation will be required to support a request for a stipend
  • The standard pay rate is $9.30 per hour. Requests for a differential pay rate can be made through the Summer 2022 Student Employment Wage Approval Request FormSupervisors are responsible for ensuring there is sufficient budgetary support for the differential wage, students hired and hours requested. Approval of the request is not confirmation of budget allocation
  • Summer positions that are being filled as a volunteer or as unpaid internship must follow the University Volunteer Policy
  • Graduate Assistant positions will continue to be routed through the Human Resource Office 

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu

Process for Summer Student Employment 

  1. Summer Student Employment opportunities are listed on the Handshake website. Instructions for application for a particular position is listed on the individual posting.  
  2. Once you are hired for a position you will need to complete the required forms below.

Summer Student Employees

Additional rules and expectations for summer 2022 student employment:

The guidelines established for summer student employees are as follows:

  • All summer student hires must be a JCU student registered for the summer or fall semester and be at least 18 years of age
  • This process is independent of the academic year student employment and must be completed for every student employed beginning May 15th until August 27th 
  • Students are not eligible to begin working until they and the supervisor have received an email confirming they have completed all processing
  • Summer student workers will be paid on an hourly basis. IRS regulations on student summer work paid by stipend are more stringent than during the academic year. Summer student positions paid by stipends will only be approved if the role qualifies as an internship or experiential learning that supports the student's educational goals and provides training similar to that which would be given in an educational environment. Documentation will be required to support a request for a stipend
  • The standard pay rate is $9.30 per hour

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu