Administrative Services (Purchasing, Accounts Payable, Payroll, Human Resources)

·         Online/Electronic Form (Reduces Paper & Postage):

o   Electronic (ACH) payments of most vendors

o   Electronic (ACH) payroll deposits

o   W2’s are available via ACH (must opt into this program)

o   JCU HR forms (most, except for some 3rd party insurance)

o   Purchasing/Accounts Payables forms (under development)

·         Compressed 4-day work schedule offered

·         Priority is given to sourcing from regional vendor when appropriate and cost effective

·         Evaluating migrating all monthly credit card statement to electronic delivery

Auxiliary Services:

·         Copy Center accepts job submissions electronically

·         New copy digital color production equipment allows for on-demand printing

·         Cast Certification system in the mail center can clean mailing lists to reduce wasted postage and mailing

·         Recycling of batteries, printers, cell phones conducted in departments

·         Packaging materials are recycled at the mail center

o   Bulk Styrofoam is recycled at the mail center and at chemistry stores

·         CarShare program introduced on campus

Information Technology:

          Programmed shutdown of unused monitors/computers

     Replacing LCD computer monitors with more energy efficient LED monitors.

·         Networking printers & moving to higher-efficiency printers

·         Paperless admissions application system in place

·         University documents available online only (e.g., undergraduate bulletin, schedule of classes, & university directory)

·         Providing paper recycling bins in each computer lab

·         Limiting student printing budgets to minimize paper waste

·         Recommended power strip shutdown at end of day for individual offices

·         Virtualization of servers (running many servers on a single physical computer, thus reducing power consumption/demand in the data center dramatically)

·         Personal computer (PC) purchases are Electronic Product Environmental Assessment Tool (EPEAT) and Energy Star certified

·         Recycling of PC’s is done through a local firm (Ret3) that specializes in safe environmental disposal and salvage

·         PC’s in classrooms and labs are set to power down during evening hours

·         Faculty/staff PC’s use energy-saving mode, where they will go into hibernate (approximately 1% – 3% of normal power consumption) after a period of inactivity during working hours

·         Desktop virtualization in place in some classrooms & labs, and expanding to more locations each semester – 94% power reduction per unit compared to a traditional PC

·         The use of “Paper Cut” software for offices, enabling directed print to lower cost/high volume printers based on size of print job is proposed

·         Duplex printing for printers is the default mode – In Planning

·         Moving towards online & electronic (paperless) administrative forms, both for submission and reporting (e.g., paperless W2 project)