The Office of Student Activities and John Carroll University enforces a strict set of guidelines and policies surrounding events with alcohol in the best interests of students’ and attendees’ safety and well-being.
Promotions for the event shall not portray symbols of alcoholic beverage consumption (i.e. foaming cups, beer cans, etc.), alcoholic beverage brands (i.e. Coors, Natural Light, etc.), or abusive consumption (i.e. drinking contests/competitions), nor shall they emphasize frequency or quantity of alcoholic beverage consumption.
Alcoholic beverages shall not be used as a requirement to participate. The primary purpose of any event should not be alcohol consumption. The OSA may impose other guidelines as necessary for the safety of all participants. All contracts must be reviewed and signed by the appropriate personnel in the OSA.
Seeking Event Approval
The Social Event Planning & Notification Form is required for all events sponsored by student organizations or residence hall floors in which alcoholic beverages will be served and consumed. The form can be found on OrgSync and should be submitted to the Office of Student Activities at least 14 days prior to the event in order to be approved. Incomplete forms will not be approved, so be sure to print legibly and have it signed by all applicable parties.
Co-sponsored events must be signed by all participating organizations. All policies from the OSA and University must be followed at all times.
Supervision & Risk Management Monitoring
The advisor must be present for the duration of the event. All national and university risk management policies regarding events with alcohol must be followed. This pertains to events taking place either on- or off-campus. All contracts must be reviewed by the Director or Assistant Director of Student Activities and should be included with the Social Event Planning & Notification Form when submitted. This pertains to ANY contracts including, but not limited to, transportation, third-party vendors, facilities, musicians/performers, and security.
If an event takes place at a hotel, a separate Hotel Policy Form must be signed and submitted with the Social Event Planning & Notification Form. Hotel use is at the discretion of the professional staff in the OSA. University-wide events are not permitted to take place at any hotel.
University vehicles are not permitted to transport students or other attendees to and from events with alcohol. Organizations must arrange for alternative transportation options and social fraternities/sororities must follow the transportation policies as set forth by their national organizations.
Security/Procedures for Checking Identification
Hire at least one security guard for every 50 guests. At the door, an invitation list must be given to people who are checking IDs, indicating guests who are 21 and older. Dates of birth are requested to aid in this process. Please turn this list in to the OSA at least two business days prior to the event.
A hired security guard, or other official trained in ID-checking, must work the door, check IDs, and place the wristband on the individual. Attendees who are 21 and olderr must be wristbanded with three-tabbed wristbands. Wristbands must be clearly visible. Wristbands can be obtained in the OSA when your guest list is turned in.
Bartenders must check IDs again before they serve an alcoholic beverage to any wristbanded guest. All attendees are allowed only one entry to an event. If they leave, they are not permitted to re-enter.
Food & Beverages
Guests who are 21 and older must wear a three-tabbed wristband. This allows guests to consume a MAXIMUM of three alcoholic beverages at the event, regardless of the duration of the function. The three tabs are standard for a three-hour event. If an attendee of age arrives with two hours remaining in the event, he or she will receive only two tabs on the wristband, and arriving with only one hour left will result in receiving only one tab. Only one drink can be served to one person at a time.
The amount of alcoholic beverages and the method of distribution are to be appropriate given the number of guests and the duration of the event. All events involving alcohol must be through third-party vendors. Adequate amounts of non-salty/non-sweet food must be provided.