All registered and recognized student organizations have two accounts through the university (Savings and LSO):

Savings Account (six digit account that ends in a “1″)
What is it used for?
This account is to be used to keep membership dues, ticket revenue and other revenue generated by the organization.

Who has to approve access to the funds?
The organization can make deposits and withdrawals from this account without the approval of student union or student activities.

How do I get access to the funds?
Simply, complete a check request (the one called the interactive multi-voucher form) and submit it to the JCU business office (basement of Rodman Hall). Two members of your organization will sign the form. Remember that the business office deadline for checks to be cut by Thursday is Tuesday at 1pm.

LSO Account (six digit account that ends in a “2″)
What is it used for?
The LSO account is used to distribute funds that are allocated by the Budget Board (SOBB).

Who has to approve access to the funds?
Student organizations do not have access to these funds on their own. They can only use this account for funds that have been requested and approved through the Budget Board. Click here to to learn more about the Student Org Budget Board process.

How do I get access to the funds?
No cash is distributed to an organization directly. The way the process works is the organization spend the money first and keeps the receipts to process reimbursement. Only the money that has been approved and allocated through the budget board process will be reimbursed. To receive a reimbursement the organization must complete a check request (interactive multi-voucher form).

You can also click here to view the How to complete a check request video to see a step-by-step guide through the process.

Once you have completed the check request, print it out, attach the original receipts and turn it into the slot marked “check requests” on the wall in the Student Union office (across from the office of residence life) within 30 days of the expense date. It is a good idea to keep a copy of the documents for yourself, as well. If you have questions or problems completing this, please contact Elliot Schermerhorn ’15, the Vice President for Business Affairs (eschermerhorn15@jcu.edu).