The Role of the Principal Investigator (PI) or Project Director (PD)

In most cases, the project should not be started until the award document is processed by the Office of Sponsored Research. Once the award is processed, the Controller’s Office will set up an grant account in Banner to track the expenditures.

Once the account is set up, the PI/PD will be responsible for the following:

  • Carry out the work of the project in accordance with the approved scope of work.
  • Prepare and submit any required reports to agency by required due date. Failure to comply with agency reporting deadlines may jeopardize future funding.
  • Ensure funds are spent in accordance with the terms of the grant (as specified in the approved grant budget), regulations regarding  federally funded programs, and in accordance with John Carroll policies and procedures, including purchasing, travel, and hiring policies.
  • Submit expenditures for invoices $500 or over and all salary, reimbursements, and travel expenses to the Office of Sponsored Research. Other expenditures are processed by following normal University policy.
  • Notify the Office of Sponsored Research and other appropriate University departments when hiring students and other personnel.
  • Keep adequate records for audit purposes.
  • Notify the Director of Sponsored Research of any problems, or proposed changes in the grant project (such as budget, scope of work, partnering organizations, personnel).
  • Submit a Time & Effort Report to the Office of Sponsored Research when required.
  • Submit a completed Disclosure of Interests Form to the Office of Sponsored Research as required for federal awards on an annual basis.
  • Notify the Office of Sponsored Research when the project is completed and the funds spent. The Office will notify the Controller’s Office to begin close out procedures.

Where to go for help:contact Beth Rosenthal, interim coordinator of sponsored research, or Matthew Verleny, manager, endowment and grant accounts.