Banner Web Grade Entry: Midterm Grades

Follow these simple steps to enter your grades electronically in Banner:

  1. Log in to John Carroll University Banner Web (http://www.jcu.edu/bannerweb).
  2. Enter Secure Area with your Banner User ID and PIN. (If you need User ID and PIN, please stop in the Registrar’s Office with picture ID and we will give them to you.)
  3. Select Faculty & Advisors.
  4. Select Midterm GradesNOTE: The midterm “grade list” includes a GRADE REQUIRED column. A YES in that column indicates that a midterm grade is required for the student. Only grades of C-, D+, D, F, or WF are to be assigned to all other students earning those grades at midterm.
  5. Select the term for which you are entering grades from the drop-down menu.
  6. Select the course you wish to grade from the drop-down menu of your courses.
  7. Using the drop-down box next to each student’s name, select the appropriate grade for that student.
  8. When all grades are entered, click on Submit. Remember that there is a 30-minute time limit for your grade page to be opened. If you are nearing that time limit, Submit what you have completed and then continue to add grades, or the grades you have entered will be lost! Click on Submit again when you have completed all grade entry for the course.
  9. Students who have withdrawn from your class after the first week of the semester will not appear on your grade list and a grade of W will automatically be assigned during final grading. 

Students who appear on your grade list but have stopped attending your class should receive a grade of WF. Please contact the Registrar’s Office at 216.397.1659 with any questions regarding a student’s withdrawal. NOTE:  Please maintain a record of the last date of attendance for those students. You will be required to submit the WF grade AND the last date of attendance when final grades are submitted.

  • If you wish to enter grades for another course/section, click on CRN Selection at the bottom of the screen. You will then be able to select another course for grading.
  •  After you are finished submitting all of your grades click on EXIT (top right corner of the page). Then close your browser.

You may go back and make corrections to your grades until the grading window is closed at 3 p.m. the day grades are due. Simply select the new grade from the drop-down box next to the student’s name. Remember to Submit again.

Banner Web Grade Entry: Final Grades

Follow these simple steps to enter your grades electronically in Banner:

  1. Log in to John Carroll University BannerWeb (http://www.jcu.edu/bannerweb).
  2. Enter Secure Area with your Banner User ID and PIN. (If you do not have your User ID and PIN, please contact the registrar’s office at 216-397-4395)
  3. Select Faculty & Advisors, and then select Final Grades.
  4. Select the term for which you are entering grades from the drop down menu.
  5. Select the course you wish to grade from the drop down menu of your courses.
  6. Using the drop down box next to each student’s name, select the appropriate grade for that student.   (Please note: there is a 30 minute time limit for your grade page to be open.  If you are nearing that time limit, submit what you have completed and then continue to add grades, or the grades you have entered will be lost.  Click on Submit again when you have completed all grade entry for the course.)   Please see page 111 in the Undergraduate Bulletin or page 17 in the Graduate Studies Bulletin for a grading key.
    • A W grade will automatically be assigned to any student who has withdrawn from your course, and the student’s name will not appear on your grade list.
    •  F, FA and WF grades – be certain to assign the appropriate grade, as a student’s financial eligibility can be affected:
    • F – Failure. No credit hours, no quality points. The student attended class all semester, and the student’s work in the course does not warrant a passing grade.
    • FA – Failure because of excessive absences. The student attended class sporadically throughout the semester, and the student’s work in the course does not warrant a passing grade.
    • WF – Withdrawal without following proper procedure.  The student stopped attending class at some point in the semester and did not officially withdraw from the course.   *** If a grade of WF is assigned, a last date of attendance must be provided*** Tab to the Last Attend Date field and enter the date (MM/DD/YYYY) the student last attended your class or the date for which you have a record of the student’s last participation in a course activity.   If the last date of attendance is not entered, an error message will appear when you submit your grades, requiring you to add the last date of attendance and resubmit your grades.   If you have assigned a grade of WF, the message “The student has not withdrawn from the class” will appear when you submit your grades  
    • Note regarding Incomplete grades:  If you enter an I grade, the following message will appear when you click the SUBMIT button: NOTE: PLEASE REVIEW THE ‘I’ GRADES(S) THAT YOU HAVE ENTERED AND CLICK THE SUBMIT BUTTON TO FINALIZE YOUR GRADING. Review the names of the students for whom you have entered I grades.  The date that the I grades will convert to an F will be displayed.  You must click the Submit button again to finalize the I grades.
  7. When you have entered all of the grades for the course, review them for accuracy and click Submit. The message “The changes you have made were saved successfully” will appear at the top of the page.
  8. If you wish to enter grades for another course/section, click on CRN Selection at the bottom of the screenYou will then be able to select another course for grading.
  9. Click on EXIT when finished (top right corner of the page).  Then close your browser.
  10. You may go back and make corrections to your grades until you see a Y in the Rolled column of the grade entry screen which indicates that the grades have already been moved to academic history and grade changes can be made through the Registrar’s office only. A physical grade change form signed by the instructor and Associate Dean is required to initiate the grade change process. Please see your department secretary or the Associate Dean’s office for copies of the grade change form.

Grade Change Policy:

Grade changes may be made after the submission of grades strictly by grade change forms. Grade change forms are available from department secretaries or in the Registrar’s Office. Forms must be completed and signed by the instructor and the appropriate dean. Once the forms have been signed by the dean, they are given to the Registrar’s Office to make the official change.

Incomplete Policy:

The incomplete grade is decided between the student and instructor and approved by the appropriate dean. An extension may be granted for very serious reasons, usually medical. Work is to be completed within 30 days following the last normal examination date of the semester in which the grade is incurred. After this date, the grade of I converts to an F. The instructor should indicate a date of expiration if they wish to further extend the “I” after the initial 30-day period.