HR Forms and Documentation
Listed below are HR forms with corresponding descriptions. Several of the forms can be completed and submitted online. Some of the forms are only available in PDF format. Forms that are in PDF cannot be completed online. You must print the PDF form and then complete the hard copy.
New Hire Forms-To be completed by a Supervisor/Chair
- Electronic Personnel Action Form (EPAF)-Used for any new employee, change in employee status, or termination.
- Performance Review: Staff/Administrators-Complete during the performance review period.
- Position Vacancy- Request a posting for applicants.
Administrator/Staff New Hire Forms-To be completed by employee
- Applicant Release Background Investigation-Complete prior to applicant receiving offer.
- Confidentiality Agreement- Complete on first day of employment.
- Direct Deposit-Complete on first day of employment.
- Federal W4-Complete on first day of employment.
- Foreign National Information-Required employment form for Foreign Nationals.
- I-9-Complete on first day of employment.
- Invitation to Self Identify- Complete on first day of employment.
- John Carroll Employment Application-Complete prior to first day of work.
- Ohio Tax Form-Complete on first day of employment.
Faculty New Hire Forms-To be completed by employee
- Confidentiality Agreement- Complete on first day of employment.
- Direct Deposit-Complete on first day of employment.
- Federal W4-Complete on first day of employment.
- Foreign National Information-Required employment form for Foreign Nationals.
- I-9-Complete on first day of employment.
- Invitation to Self Identify- Complete on first day of employment.
- Ohio Tax Form-Complete on first day of employment.
Benefit Forms
- Commuter Advantage Enrollment-Pre-tax transportation benefit.
- Dental Claim - Submit claims from the non-network services within the PPO Plan.
- Employee Computer Assistance Application-No interest loan for the purchase of a computer.
- Health Savings Account Form-Add or change the amount being payroll deducted for your Health Savings Account.
- Life Insurance Beneficiary-Add or change a beneficiary to your life insurance.
- Salary Reduction Agreement-Voluntary tax-deferred contributions.
- Travel Insurance Beneficiary-Add or change a beneficiary to your Travel Insurance.
- Tuition Exchange Programs Application - (CIC-TEP, TEP and FACHEX)
- Tuition Exchange Programs Information
- Tuition Waiver/Employees-John Carroll Tuition Waiver for Employees.
- Tuition Benefit Application for Spouse and Dependents (STEP 1)-John Carroll Tuition Waiver for Spouse and Dependents.
Payroll Forms
- Additional Pay Stipend-Submit when requesting additional funds for work performed.
- Additional Pay Stipend Using Grants-Submit when requesting additional funds from a grant.
- Staff Time Card-Full Time - To be completed on a bi-weekly basis.
- Staff Time Card-Part Time/Reduced Hour -To be completed on a bi-weekly basis.
- Summer Hires - To be completed on a bi-weekly basis.
General Forms
- Harassment Complaint-To be completed when employee feels like they have been harassed.
- Compressed Work Schedule Request Form-Form to be completed by an employee to request a compressed work schedule.