We have compiled some of the most frequently asked questions to help you as you begin the application process. If you cannot find the answer to your question below, please contact the Office of Graduate Studies for additional help.

APPLICATION QUESTIONS

Can I apply online?
Yes. It is free to apply online. It should only take five minutes or less to complete the simple online application. Once you have begun the process, you will have the ability to save your work and return to complete it a later date.

May I still apply using a paper application?
Yes, you may. The fee to submit a paper application is $25 for U.S. students and $35 for international students.

May I send my supporting materials to the Office of Graduate Studies before I submit my online application?
It is recommended that you submit the online application first. However, if you do submit supporting material beforehand, we will keep your material on file until you have submitted your application. To ensure documents are matched with your application, please include your full name and planned course of study on all submitted documents. You can contact our office to make us aware of previously submitted material.

What is the address to which credentials should be mailed?
Office of Graduate Studies
College of Arts and Sciences
John Carroll University
1 John Carroll Boulevard
University Heights, Ohio, 44118

May I apply to more than one program at the same time?
You may apply to more than one program, but you must complete an application for each program along with submitting the appropriate supporting materials for each. Upon acceptance, you may only enroll in one program.

I applied to Graduate Studies before and was not accepted. If I re-apply can I re-use my application materials?
Yes, your transcripts and official test scores may be re-used, but only if they are still on file in our office. Please be aware that documents are shredded after a set amount of time. And you are better served to re-write your statement of purpose as well as to have new letters of recommendation submitted if more than six months have gone by since they were provided to us.

How many pages is the statement of purpose?
The statement of purpose should be between one and two pages double spaced.

Is there a specific format for the statement of purpose?
Most students submit their statement of purpose in the form of an essay, being sure to address their goals and expectations from the degree program. Please include your name and the program for which you are applying at the top of the essay.

I have been out of school for a number of years and am not able to obtain a letter of recommendation from a professor. Can I submit a letter from my supervisor?
You may submit a letter of recommendation from a current supervisor. If you are currently an undergraduate or are a recent graduate, it is beneficial to provide at least one letter from an academic source. In the case of applying to the biology or English program, it is important that the letters be from professors.

Does my recommender need to submit anything other than a letter of recommendation?
Yes, your recommender should submit the recommendation letter cover sheet with his or her letter of recommendation.

Can my letters of recommendation be faxed or emailed to your office or do they have to be sent through the mail?
Original, sealed letters are required in order to be formally accepted. You may choose to have a recommender submit a letter via fax or as an e-mail attachment – but only as an interim solution. Your recommender should follow up with the original in the mail.

Is a minimum GRE/MAT or GPA required?
Applications are reviewed holistically, taking all elements of your file into consideration. While your previous coursework and test scores will be part of the review, there is no minimum cut-off to prevent you from applying to a graduate program.

What is the GRE Institutional Code for John Carroll University?
The code for John Carroll University is 1342.

When should I take the GRE or MAT if it is required for the program for which I am applying?
It takes approximately three weeks to receive official test results, so please allow a sufficient amount of time for them to arrive and plan accordingly.

Do I need transcripts from every school I’ve attended?
Yes, you do need to request official transcripts from every school you have attended beyond high school if the coursework appears as transfer credit on the degree-conferring transcript. This includes junior and community colleges and study-abroad institutions.

My name has changed and my transcripts or test scores may arrive under a different name. How can I let your office know?
Please contact the Office of Graduate Studies by e-mail or call 216.397.4284.

What sort of credentials are considered to be “official?”
Transcripts are considered to be official if they are mailed directly from the registrar of the university to the Office of Graduate Studies and arrive in a sealed envelope.

TOEFL, IELTS, GRE, and MAT test scores are considered official if they arrive directly from the testing agency in a sealed envelope.

How can I check on the status of my application?
The Office of Graduate Studies will e-mail you when you have only one item left to complete your application. Furthermore, we will e-mail you again when your application is complete.

Feel free to e-mail or call our office to find out what materials have been received and what is still outstanding.

INTERNATIONAL APPLICATION QUESTIONS

What is the minimum TOEFL score required?
A 79 on the internet-based test.

What is the minimum IELTS score required?
A 6.5 test score.

Will John Carroll University accept an applicant conditionally pending the student reaching the above test score or upon the completion of an ELS program?
The applicant must submit a TOEFL or IELTS score that meets the required level before their application will be forwarded to the appropriate department for evaluation.

How am I expected to I demonstrate evidence of funding for one full year of study in the United States?
Documentation should be in the form of official, notarized bank statements not more than three months old. Official scholarship letters are also admissible.

What does it mean to have my transcripts “evaluated?”
Your international transcripts must be evaluated by an outside service for equivalency to a degree in the U.S. and to place your GPA onto a 4.0 scale. John Carroll will accept evaluations from WES, ECE, or AACRAO. The evaluations must be sent directly from WES, ECE, or AACRAO to our office.

Are international students eligible for financial aid?
While international students are generally not eligible for federal loan money from the U.S. government, they are eligible for John Carroll aid in the form of scholarships and graduate assistantships.

How do I secure a student visa for study in the U.S.? If I have a visa, how do I transfer it to John Carroll?
Once you are accepted to a master’s degree program, the Center for Global Education will process your I-20 paperwork and forward the document to you. If already here on a student visa, the same office will transfer your Sevis file.

TRANSFER APPLICATION QUESTION

I started a graduate program at another university and would like to transfer. Can those classes be transferred to a graduate program at John Carroll?
Yes, you may request the transfer of two comparable classes to John Carroll University. Courses used to complete another degree may not be transferred. A letter grade of “B” or better (does not include B-) must be obtained in order for the class to be considered. Official transcripts must be submitted for the courses to be considered. Approval of the advisor, the chair of the department, and the appropriate dean is required.

REACTIVATION APPLICATION QUESTION

I applied a year ago and would like to do so again. How do I reactivate my application?
The Office of Graduate Studies may retain admission materials for a period of two years in many cases. We do attempt to contact applicants and it is possible that, after several attempts to contact you, your admission materials may have been shredded. If more than one year has gone by since the time you originally applied, you will certainly want to update your application with a new statement of purpose, resume (if required), and new letters of recommendation. Transcripts, if retained, may be included as part of your new application.

Please be aware that test scores are only valid for a limited time.

NON-DEGREE APPLICATION QUESTION

Can I take graduate-level classes if I’m not interested in pursuing a degree at this time?
Yes, you may choose to apply as a non-degree seeking student if any of the following applies to you:
1. You wish to enroll in classes for personal enrichment.
2. You would like to satisfy prerequisite course requirements for future admission to a graduate program.
3. You would like to apply for the Pre-Medical Post-Baccalaureate program.
4. You are enrolled at another university and would like to take a class at John Carroll as a transient student.

ADDITIONAL QUESTIONS

Can I meet with an admission counselor to learn more about the graduate programs offered?
Yes, you may meet with an admission counselor in person or over the phone. Feel free to schedule an appointment by sending an e-mail or calling 216.397.4284.

Can I schedule a campus tour?
Yes, please contact the Office of Graduate Studies directly to schedule a personalized campus tour customized for graduate applicants. Please e-mail or call 216.397.4284.

When can I expect to receive a decision about my application?
For most programs, you can expect to receive a decision within 30 days from the time your complete application is sent to the appropriate department for review.

The School Counseling and Clinical Mental Health Counseling programs have two scheduled group interview days during each semester. Dependent on the timing of your completed application, it may exceed 30 days for you to receive a response.

The School Psychology program interviews students throughout the semester that precedes the one for which a student applies. Once again, it may exceed 30 days for you to receive a response.

How many classes do I need to take for full-time student status?
A full-time student is registered for nine (9) credit hours in a semester or at least fifteen (15) semester hours during the regular academic year. A part-time student may register for three (3) or more credit hours in a semester.

ADMITTED STUDENT QUESTIONS

If I am admitted conditionally and need to submit a degree-conferring transcript upon conferral of my undergraduate degree, to whom should the transcript be sent?
Please send an official, sealed transcript directly from the Registrar of your university to:
Office of Graduate Studies
College of Arts and Sciences
John Carroll University
1 John Carroll Boulevard
University Heights, Ohio, 44118

If I would like to defer my admission to a later term, how do I go about notifying your office?
Please contact the Office of Graduate Studies directly by e-mail or by phone at 216.397.4284.