Living on campus in a residence hall is a unique and wonderful experience, a catalyst for personal growth and independence. It provides innumerable opportunities to live with others who are different from yourself, to become a leader, to communicate well, to manage conflicts successfully, to make sound decisions, and to broaden your perspective on the world.
We invite you to embrace the spirit of community, take some risks willingly, meet your challenges and responsibilities honestly, learn from your mistakes humbly, and respect yourself, your neighbors, your community, and your environment energetically.
Although the University has set standards of behavior for all students, some additional guidelines are necessary for those who live together in the residence halls. During community meetings you will talk about how everyone can show each other respect. For questions or comments, please contact the Office of Residence Life at (216) 397.4408, firstname.lastname@example.org, and/or visit our website at: http://sites.jcu.edu/reslife/.
Basic expectations of everyone living in community are listed here:
Students living in all residential facilities of the Office of Residence Life must keep in accordance with the university standard of alcoholic beverages. Displays or collections of empty alcohol containers are not permitted for those under 21. Displays or collections by those 21 or over need to be clean and free from debris. With the exception of flasks and shot glasses for those 21 years and older, possession and/or use of drinking games (i.e. beer pong tables purchased or handmade, funnels, bongs, shot glasses, flasks, and other devices used for the rapid consumption for alcoholic beverages) is prohibited. Residents are responsible for the activity that occurs in their residence. Therefore, using their residence as a place for those under 21 to consume alcoholic beverages either intentionally or recklessly (i.e. leaving the residence unsecured, not monitoring guests) is not permitted. Residents who are 21 and older may consume alcohol in the presence of an underage roommate with the door closed as long as no other guests are present. For students 21 years and older, recurring patterns of irresponsible behavior could result in revoking the privilege to consume alcoholic beverages in the residence by the Office of Residence Life pending further disciplinary action. For more information, please see the University alcoholic beverage policy.
May not be used in the residence halls or immediately adjacent to residence hall doors and windows. This includes but is not limited to: skate boards; roller blades; lacrosse and hockey equipment; golf and baseball equipment; basketballs, bowling balls, footballs, rugby balls, soccer balls, volley balls, tennis balls and racquet balls, frisbees, and scooters. Athletic equipment may only be stored in residence hall rooms, and is not permitted in hallways, common areas, restrooms, etc.
Are not permitted in lounges or stairwells. There are no storage facilities available for bikes in the residence halls. Therefore, they must be stored in your room or outside on bike racks. Bikes should never be locked to trees, railings, or buildings. All bikes should be removed from campus at the end of the academic year.
Occur at Thanksgiving, Christmas, Spring Break, Easter and the end of spring semester. The residence halls will remain open (only for those who register) for Thanksgiving, Spring, and Easter Breaks. All residence halls will close for Christmas/Winter Break. Specific information about break closings will be given at community meetings. Travel arrangements should be made to assure compliance with closing times because you are expected to vacate your room and building by the designated time. Although you may keep your belongings in your room, we recommend that you take your valuables home. You should take everything you need during break periods as access to rooms is very limited during these times.
Building security and tailgating into residence halls
Carry your keys/Carroll Cards, close doors, use an escort when in another residence hall, report unescorted persons, and do not give access to unescorted guests. All residence halls are locked twenty-four hours a day, seven days a week. Propping outside doors is not permitted as it poses a security risk to all residents.
Tailgating to gain entry to any residence hall is not permitted. “Tailgating” is a situation in which one or more people follow an authorized resident through an access-controlled door after the authorized resident opens the door legitimately. This can be done with or without the authorized resident’s knowledge and/or consent. Residents should not allow strangers and/or non-residents of the building to tailgate them.
Candles and incense
Are prohibited in residence halls. Burning of candles is also prohibited.
Consists of signing for keys/Carroll Cards and completing a Room Condition Report. Please be thorough in completing this form. Failure of timely completion of the Room Condition Report will result in you being held responsible for damages that existed prior to your occupancy.
Occurs at the end of the contract or if you are leaving the University. You are required to leave the building within 24 hours of the completion of your last exam or by the official closing time, whichever comes first. Information about checking out of your room will be available prior to the end of the Spring semester.
Of the public areas in each of the residence halls is done on a daily basis, including weekends. A schedule for daily trash removal and cleaning of the restrooms will be posted on each restroom door. Students with a concern about cleanliness of any area are asked to submit a work request with specific details so the issue can be resolved in a timely manner. Work requests can be submitted at: https://www.myschoolbuilding.com/myschoolbuilding/msbdefault.asp?acctnum=542630982&ServiceLogin=
When cleaning staff (or the maintenance staff) are in a restroom to clean or make repairs, the entrance will be closed and blocked or roped off. It is mandatory that students use another restroom during that time. The university reserves the right to take disciplinary action against any student who violates this policy.
Common area space
Is for every resident’s use. Various lounges provide televisions, pool tables, microwave ovens, kitchens, and study areas. Residents are responsible for the daily upkeep of these areas. Therefore, your cooperation in maintaining a clean atmosphere is expected. Lounge furniture or cushions may not be removed from lounges. Residents may not leave personal items in common area spaces (i.e. athletic equipment, academic materials, toiletries, and electronics). Sleeping in common areas, and any non-residential room spaces, is prohibited.
Is damage done in public areas. The public area losses or damages that are preventable and are not assignable to individuals will be billed in equal amounts to the floor or building members. It is the responsibility of all residents to be aware of their environment and to hold others accountable who vandalize property. Report vandalism to an RA, Area Coordinator/Community Coordinator, JCUPD and/or the 24-hour anonymous hotline (216-397-1515).
May be necessary when numerous students are living in rooms without roommates. To make the best use of available space, students without roommates may be required to consolidate with other students.
Contracts for University housing
Are legally binding documents and should be read carefully and retained for future reference. They are for the full academic year. The University reserves the right to deny a student access to University housing for sufficient cause. The University may remove from University housing a student who fails to meet proper standards of conduct and performance. Such standards include but are not limited to the terms of the Housing Contract and the regulations governing the residence halls.
Are required for everyone living on campus. On-campus dining plans are limited to the Standard Meal Options (14+ Plan, Block 125, and Block 175), and the Premium Meal Options (the Block 250 and the Unlimited).
Disrespect for or interference with a staff member
Is considered an extremely serious offense. Any student who commits an act of disrespect against a Residence Life staff member, including student and professional staff members, will be subject to disciplinary action. A finding of responsibility in such cases may result in suspension or expulsion from the University. Acts of disrespect include but are not limited to: intentionally interfering with any normal function of a University-sponsored activity, on- or off-campus; failing to comply with directions of University employees acting in the performance of their duties; engaging in acts or deeds that violate existing federal, state, county, or municipal laws or ordinances; refusing to show or surrender University identification upon request by University employees acting in the performance of their duties; failure to appear before the Dean of Students or designee; not cooperating with any Student Conduct Administrator/Board by not being forthcoming and honest with information; disrespectful comments verbally or on social media; and not complying with disciplinary actions imposed in a timely manner.
Must be in compliance with the housing and fire codes of the City of University Heights. Each appliance must be UL approved. Approved appliances include stereos, computers, televisions, DVD players, refrigerators (4.6 cubic feet or smaller), microwaves (1 cubic foot and under 900 watts), blankets, fans, coffee makers, desk lights, hair dryers, hair straighteners and curling irons. One refrigerator is allowed per standard double room and up to two for those in expanded occupancy rooms (triples and quads). Prohibited items include toasters, toaster ovens, hot pots, sun lamps, electric skillets and woks, grills (including the George Foreman grill), oil popcorn poppers, space heaters, percolators, air conditioners (unless medically approved), halogen bulb lamps, and potpourri burners. Only UL approved, circuit breaker type extension cords and power-strips may be used. Any extension cord without a surge protector is prohibited.
Entering Student Rooms and Residences
Authorized University representatives, which include Residence Life professional and student staff members, may enter a student’s room to inspect, repair, examine, or make necessary alterations. In addition, University representatives may enter a student’s room to enforce University policy, investigate possible policy infractions, ensure that students have vacated the room in emergency situations, and to inspect for cleanliness, health, and safety.
A student is not allowed to enter another student’s room without permission from the occupant. University staff will only provide access to a room for the resident of that room.
No one is welcome in a John Carroll University student residence unless she/he resides in that residence hall, is a University employee working in that residence, is being hosted by a resident of that building, or is given permission by the University to do work in that building. Resident students are held responsible for the behavior of their guests. Non-student guests must always be escorted by their host while in the building or on campus.
Is everyone’s responsibility. All fire alarms should be considered true indications of danger and the building must be evacuated as safely and quickly as possible. The hallways are the primary emergency egress routes and should be clear of impediment. Nothing is allowed on the floors in hallways (i.e. welcome mats, shoes, decorations, and athletic equipment). While staff will attempt to alert residents to leave, it is incumbent upon each person to take personal responsibility to exit the building. Staff will indicate when people may safely return inside.
WHAT TO DO WHEN A FIRE ALARM SOUNDS
- Residents and their guests must evacuate the building immediately.
- Feel the door with the back of your hand to test for heat.
- Cover entire body with clothing, if possible, and carry an extra towel to protect face and hair.
- Close the room windows and leave the drapes/blinds open.
- Turn off all lights in the room except the ceiling light.
- Close and lock the door.
- Walk quickly and quietly.
- Leave the building by the nearest exit.
- Once outside the building, move away from the entrances, pair up with your roommate, move to the spot designated for your floor and do not block the street or parking lot.
IF YOU CANNOT LEAVE YOUR ROOM BECAUSE OF INTENSE HEAT OR SMOKE, TAKE THE FOLLOWING STEPS:
- Place a towel at the base of the door to prevent smoke from coming into the room.
- Hang a sheet out of the room window to indicate that you are there.
- Call 216-397-1234 to give JCUPD your location.
Fire drills are conducted in each residence hall each semester. Failing to evacuate the building during an alarm will result in disciplinary action.
The University Heights Fire Marshall inspects each University building on a regular schedule. The Fire Marshall may enter any room without notification to determine if it is in violation of fire safety policies.
Causing a false alarm may induce panic and carry severe consequences. False alarms create an environment where students often ignore the alarm assuming there is no danger. Ignoring an alarm may cause students to become injured, overcome by smoke, or to lose their lives. Therefore, the University takes the actions of tampering with fire alarms, smoke detectors, sprinklers, and fire extinguishers which trigger an alarm very seriously.
The following will be considered as sufficient cause for immediate interim suspension from the University pending a conduct hearing:
- Intentionally setting a fire of any nature.
- Pulling a fire alarm when no danger is present.
The following will be considered sufficient cause for immediate removal from the residence halls pending a hearing:
- Misuse of fire extinguishers.
- Tampering with the protective hood on fire alarm pull stations.
- Removing batteries from a room smoke detector.
Escorting your guests in the hallways, bathrooms, and lounges is your responsibility. This includes residents of other buildings who are visiting you. Guests of residents (defined as those who are not an occupant of the room) are permitted to stay overnight (but are not permitted to stay more than two consecutive nights) in the residence halls provided the guest is of the same sex as the hosting resident. It is important that the right of a roommate to privacy supersedes the right of the roommate to have guests in the room. You are reminded that you are responsible for the actions of your guests and will be held accountable for any damages, loss of property, or behavior that is initiated by your guests. You should accompany your guests at all times while on campus.
For guests in the residence halls are limited to 11:00 am. to midnight Sunday through Thursday and 11:00 a.m. to 2:00 a.m. Friday and Saturday. Communities can further restrict hours by a 2/3 majority. The Area Coordinator/Community Coordinator may place guest restrictions on any floor, wing, or building for any length of time.
The University does NOT cover personal property that may be lost or damaged from any cause, including but not limited to fire and flooding. You should check your parent(s)’/guardian(s)’ homeowner’s or renter’s insurance to cover any potential loss. We recommend that you purchase renter’s insurance if your property is not covered.
Keys and Carroll Cards
Should be secured at all times. Keys may not be duplicated, sold or loaned to anyone including friends or roommates and may not be thrown/dropped out of windows for guests to obtain access to the building. Report lost or stolen keys/Carroll Cards immediately to the Office of Residence Life. Stolen keys/Carroll Cards should also be reported to JCUPD. Each lost/stolen key costs seventy-five dollars ($75.00). Lost key Carroll Cards cost fifty dollars ($50.00). Room locks are changed to protect both current and future residents and their belongings.
Lockouts in the residence halls
Are handled by the Office of Residence Life and JCUPD. There is a $5.00 charge for all lockouts. Should you be locked out of your room between 8:30 a.m. and 5:00 p.m., Monday through Friday, you may contact the Office of Residence Life. At any other time, your RA or another RA in your building can give you access to your room. If you cannot locate an RA, you may contact JCUPD. They will contact the staff member on duty. All residents requesting lockout services will be required to pay the standard charge of $5.
Lockouts in the duplexes and campus houses
Are handled by the Office of Residence Life and JCUPD. Should you be locked out of your duplex between 8:30 a.m. and 5:00 p.m., Monday through Friday contact The Office of Residence Life at (216) 397-4408. After business hours please contact JCUPD at (216) 397-1234. All residents requesting lockout services will be required to pay the standard charge of twenty dollars ($20.00) for the first lockout and fifty dollars ($50.00) for lockouts thereafter.
The University maintains that students who are 18 years old are adults and, therefore, should take responsibility for their actions and for keeping their parent(s) or guardian(s) informed of events. However, when a student is identified by the University as not competent to manage his/her life, the University reserves the right to contact parent(s) or guardian(s).
Are not permitted, with the exception of fish. No tank may exceed 20 gallons. Fish tanks may remain on during short breaks, but must be unplugged during Winter break.
Quiet Hours (sound level confined to one’s room) are in effect from:
- Sunday through Thursday, 10:00 p.m. to 9:00 a.m. the following morning
- Friday and Saturday, midnight to 9 a.m. the following morning
Courtesy hours are always in effect. During courtesy hours, it is important to respect the rights of those in your community by limiting noise if asked to do so. Amplified musical instruments and drums are not permitted due to the noise levels they create (i.e. those with electrical speaker connections). The playing of other instruments is subject to the agreement of residents in the affected areas and must adhere to the quiet hours policy.
During finals week, quiet hours are in effect 24 hours a day. A violation of these quiet hours will result in a $25 fine, and any subsequent violations may result in the immediate removal from the residence halls for the remainder of finals week.
Entry doors and fire doors is strictly prohibited.
To student rooms can be requested at: https://www.myschoolbuilding.com/myschoolbuilding/msbdefault.asp?acctnum=542630982&ServiceLogin=. All requests go to the Facilities Department and will be addressed within 48 hours. If it is an emergency, please let your RA, SRA, AC, and/or JCUPD know. Students are not able to schedule appointments for maintenance to enter their room for the repair. Maintenance staff is not permitted to enter student rooms to perform repairs until 10 a.m., unless it is an emergency. They are permitted to work in all common areas of the residence halls and bathrooms beginning at 7 a.m. When bathrooms are “Closed” for maintenance or cleaning, do not enter the restroom. Instead, use an alternate bathroom in the building. The University reserves the right to take disciplinary action against any student who violates this policy.
All entering students, of traditional age, need to declare their status as a resident or commuter through the Enrollment Reservation Form sent by the Office of Admission. Those not commuting from home are required to live on campus during their first two years. This policy also applies to those who transfer into the University as traditional first-year students. Commuting is defined as living exclusively in the permanent and primary residence of a parent or legal guardian. Once a student establishes his/her status as a resident, he/she must seek approval for a change of status to commuter. Formal requests can be made through the Office of Residence Life for consideration by the Housing Contract Review Board.
Roofs, ledges, and balconies are off limits for the safety of all. You are not permitted to put shoes, food, plants, etc. on ledges or balconies.
Keep in mind safety and the ability to exit from your room when adding furniture. Any type of partition or hanging material that represents a potential fire hazard will not be permitted (i.e. banner/tapestries hanging over smoke detectors or decorative lights hanging from the ceiling). You may hang your own curtains, but University-issued drapes must be re-hung before checking out of the room. Waterbeds are not allowed in the residence halls. All furniture present in the room during check-in must be present in the room at check-out. You are not permitted to paint your room. Decorations used for special occasions must be of fire retardant material. All decorative lights must be for indoor use and UL approved. Live Christmas trees are not permitted in residence halls. Neon signs are prohibited in residence hall windows. Street and traffic signs of any sort are prohibited in students’ rooms.
Nails, thumbtacks, tape of any kind, and other devices (decals on mirrors and doors) that will damage any painted or wooden surface are not permitted. Tampering with or rewiring of electrical fixtures is prohibited. The University reserves the right to judge what is “safe” for its buildings and occupants. The University reserves the right to require students to remove the display of offensive material (such as on a door, window, residence room walls, etc.). Residents should not attach TVs to walls in any way that damages the walls through mounts screwed or bolted to the walls. Duct tape or packing tape may not be used on any surface in rooms. Room damage determined by the University not to be from normal wear and tear will be assessed to those assigned to the room.
As necessary, Residence Life student staff may enter a room and observe what is in plain view. Only Residence Life professional staff or a person designated by the Dean of Students may conduct searches of drawers, closets, and other areas. When a search is conducted, the occupants will be made aware of the reason for the search, but not necessarily before the search is made. Written notification of a room search will be left in the room if the occupants are not in the room at the time of the search.
Any belongings removed during the search will be recorded by Residence Life and JCUPD. Such belongings will be returned, if and when it is safe and lawful to do so, after disposition of a case by the appropriate University or civil authority. An effort will be made to have at least two University representatives, one a Student Affairs professional staff member, present when a search of a student room is conducted.
In a criminal case or other serious emergency, the presence of a Student Affairs professional staff member may not be required.
Are not provided in most rooms. Where provided, removing or tampering with the screen is a violation. Any damage to existing screens will be billed to both residents of the room. If you choose to purchase your own screen(s), it is your responsibility to remove the screen(s) and any adhesive left behind.
Is not permitted in any residence hall or within 50 feet of the main entrances. Ashtrays are located outside near some entrances to the buildings. Building entry doors may not be propped while smoking. Please take your keys/Carroll Cards. Hookahs, hookah pens, vaporizers and electronic cigarettes are not permitted in the residence halls.
Is not permitted by any member of the University or by anyone else. Solicitation includes, but is not limited to, selling products or services and door-to-door collections or flyer delivery. Salespeople within the halls should be reported to JCUPD immediately. Residence hall staff also should be notified promptly.
Exceptions to this policy may only be granted through the Head of Hall/Area Coordinator/Community Coordinator. Exceptions are only allowed for hall programs of a particular residence hall.
Is not available on campus.
Should be reported to JCUPD immediately. Your RA and Head of Hall/Area Coordinator/Community Coordinator should also be notified. The University is not responsible for an individual student’s belongings. You should be sure that your property is properly insured. It is important to lock your door when you are sleeping or away from your room.
Dropping or hanging of any items out of windows is strictly prohibited.
Use of rooms
You are responsible for the activity that occurs in your assigned University housing. Therefore, providing your residence as a place for others to violate University policies, either intentionally or recklessly, (leaving your residence unsecured, not monitoring your guests) is not permitted. Using your assigned residence for commercial purposes is also prohibited.
May occur during the year. If you are left with a vacancy in your room, you are expected to welcome a new roommate. Those found to be disrespectful to residents seeking a room change, in order to dissuade them, may be charged for a buyout and sent through the Student Conduct System.
Are not permitted. Use or possession of firearms, ammunition, explosives, dangerous chemicals, knives that do not meet specifications or weapons of any kind are forbidden in University residences. For additional information, see the Firearms and Weapons Policy at http://sites.jcu.edu/deanofstudents/pages/community-standards/firearms-and-weapons .
Windows may not be used to enter or exit a building except in the case of an emergency.
Effective August 16th, 2014