General Overview

This policy has been designed to ensure that John Carroll University students, faculty, and staff have equal access to common posting areas in order to promote events and activities, to avoid violations of fire and safety codes, and to preserve the aesthetic quality of the campus. Posting on University property is a privilege, and therefore, the University reserves the right to regulate the posting and distribution of all publicity. General guidelines for all members of the community are included in this policy with additional instructions outlined for student groups and non-University groups.

Posting Restrictions

  • Location – No flyers are permitted on any walls, windows, doors, stairwells, elevators, garbage cans, or columns on campus. Posting is not permitted on glass (except where noted), mirrors, masonry walls, and painted surfaces (including doors). There may be some exceptions to this in the residence halls.
  • Content – No libelous material shall be posted. Material must abide by the University Code of Conduct and not be contrary to the mission of the University. No flyers are allowed to advertise drink specials, events where the primary purpose is drinking, or other activities that appear to promote irresponsible or illegal alcohol use.

Student Activity Fee Logo – Student organizations must include the SAF logo on any publicity that promotes a program funded in whole or in part by the budget board.

GENERAL POSTING INSTRUCTIONS

Student Groups and Non-University Groups                                                                      

  1. All promotional materials and advertisements must have the “approved for posting” notice displayed on each promotional piece prior to posting. All posters/flyers from student organizations or outside groups must be approved in advance by the The Center for Student Engagement. Students should bring the original flyer to the OSA for approval before making copies.
  2. The following information must be included on all postings: the name of the event; sponsoring organization; contact information including name, phone number, and e-mail address; and event time, place and admission cost, if applicable.
  3. All postings must be dated and removed by the date stamped on the flyer or within three (3) days following the event date. The sponsoring organization/group is responsible for removing all flyers and posters following the event.
  4. Posting is permitted on seven common area bulletin boards only (only one per bulletin board). Posting may also be permitted on departmental bulletin boards with permission of the appropriate department.

University Departments

  1. Flyers sponsored by a University department do not require content approval from the The Center for Student Engagement prior to posting, but must follow all other of the same posting guidelines.
  2. Departments may post information on the inside glass within their departments or other departments with permission. Postings of signage on the exterior grounds and/or buildings can only be done with the permission of the Facilities Office (216.397.4314). *Note: Stanchions may be available through the Facilities Scheduling Office (216.397.1500) for special events on campus. Faculty and departments may obtain approved bulletin/posting board/bars for their walls adjacent to their doors through the Facilities Office at a nominal cost.
  3. Flyers are permitted to be posted on faculty and staff member’s doors with blue tape.

Sanctions and Questions

Failure to abide by these guidelines may result in a loss of posting privileges. Additionally, charges/fines may be imposed for the removal of fliers/posters/signs that have expired, are posted in unacceptable locations, or require repair of surfaces due to damage during removal. Any non-JCU person or group found posting around campus without following the posting procedures and guidelines may be charged with trespassing.

The Center for Student Engagement staff will monitor and maintain the bulletin boards, doors, and windows in the Student Center and the clean off dated or unapproved flyers or banners on a weekly basis.

General policy questions can be directed to the Director of Purchasing & Auxiliary Services at 216.397.3025.

Content and questions regarding postings by students and non-University groups should be directed to The Center for Student Engagement at 216.397.4288 or studentactivities@jcu.edu.

Guidelines for Specific Types of Publicity

Atrium Window Painting

  1. Atrium window painting in the D. J. Lombardo Student Center is reserved for major, campus-wide events for JCU entities only. Only one event may be publicized at one time unless approved by the
  2. The group must provide their own paint (use water based poster paint only please!). Paint must be removed within 24 hours of the event.
  3. If the cleaning company cleans the window, your organization or department will be charged a fee that ranges from $100 – $400.
  4. To get permission for this form of publicity, please complete The Center for Student Engagement Publicity Request Form, with the text and design attached, and submit to The Center for Student Engagement for approval.
  5. After your request is approved, you may sign the atrium window calendar located in The Center for Student Engagement.

Banners

  1. Banners may only be hung on the wires of the Atrium across from the windows of the J. Lombardo Student Center and from the horizontal rail at the top of the steps. Signs may not be hung on any other wall or stairway handrail.
  2. Banners may be hung for a period of one week. They will be removed after seven days or following the day of an advertised event.
  3. Banners may not exceed three (3) feet wide by six (6) feet long in size and should be hung at a height of at least eight feet from the floor.
  4. Exceptions may be made in the size, location and hanging duration of signs for special campus events (e.g. Homecoming/ Family Weekend, Greek Week, etc.) with the approval of The Center for Student Engagement.
  5. Student organizations who wish to post beyond the guidelines written in this policy, must submit a written request to the The Center for Student Engagement for approval.
  6. University departments who wish to post beyond the guidelines written in this policy must get the approval of the Office of Auxiliary Services.
  7. All banners are approved and stamped for approval, including a removal date, by The Center for Student Engagement (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).

Chalking

  1. This form of publicity is available for registered student groups or departments to promote an organizational event or meeting.
  2. Chalkings should be on the sidewalk only and not on any buildings or trash cans.
  3. Groups must provide their own chalk.
  4. To get permission for this form of publicity, please complete The Center for Student Engagement Publicity Request Form, with the desired text, design, and location attached, and submit to The Center for Student Engagement for approval.

Floor Posting

  1. Floor publicity can only be displayed on the stairs from the Schott Dining Hall level to the Intramural Gym level of the D. J. Lombardo Student Center.
  2. Publicity can only be posted on the side of the steps, not the top of the steps. Blue painter’s tape must be used to secure the publicity.
  3. Floor posting is limited to only registered and recognized JCU student organizations. Only two (2) organizations can have publicity on the steps for up to 48 hours. After the 48 hours, publicity must be removed by the sponsoring student organization.
  4. To get permission for this form of publicity, please complete The Center for Student Engagement Publicity Request Form, with the text and design attached, and submit to The Center for Student Engagement for approval.
  5. After your request is approved, you may sign the floor publicity calendar located in The Center for Student Engagement.

Flyers

  1. Except where noted, flyers are not permitted on any walls, windows, doors, stairwells, garbage cans or columns on campus. 
  2. Flyers are not permitted to advertise alcoholic drink specials, events where the primary purpose is drinking, or other activities that appear to promote irresponsible or illegal alcohol use.
  3. All flyers and signs should contain the name of the sponsoring organization, clearly marked, as well as contact information (phone and/or e-mail of the sponsoring organization or department). 
  4. Flyers that promote messages that are contrary to the Jesuit and Catholic character and mission of the university are not permitted.
  5. Approved flyers may be posted on established bulletin boards in any building on campus. With permission, approved flyers may be posted in the residence halls and on department bulletin boards.
  6. No solicitation is permitted under doors in any residence hall or buildings on campus.
  7. The staff in The Center for Student Engagement  will post flyers on a weekly basis for external groups if they desire. 
  8. Only Residence Life personnel are allowed to post flyers in the common areas of the residence halls.  Copies may be placed in the hall office mailboxes located in the Office of Residence Life.  Check with the staff in The Center for Student Engagement  after Aug 15 for exact number of copies for the residence halls.   *Remember to bring the original flyer to The Center for Student Engagement  to be stamped and approved BEFORE you make copies.
  9. All flyers are approved and stamped for approval, including a removal date, by The Center for Student Engagement  (located in Suite 201 of the D. J. Lombardo Student Center, above the bookstore).
  10. There are (7) bulletin boards used for posting flyers.
    a. Bulletin board locations are: Student Center Atrium – (2) boards across from student mailboxes, (1) board to the right of the elevator, on the same floor as Residence Life and (1) board across from the IM gym by the vending machines, AD building – (1) board on the 2nd floor, across from Catholic Studies,  Boler School of Business –  (1) board on the 1st floor, Dolan Science Center – (1) board on 1st floor – east wing, across from the vending machines.

Outdoor Staking/Signs

  1. Publicity staking and/or signs can be used occasionally to promote events or activities.
  2. To get permission for this form of publicity, please complete The Center for Student Engagement Publicity Request Form, with the text, design and location attached, and submit to The Center for Student Engagement for approval.

Napkin Holders

  1. Napkin holders can be placed in the Schott Dining Hall and/or Einstein Bagels. There are 200 napkin holders in the Dining Hall and adjacent areas.
  2. The format for the napkin holder publicity is a rectangle that is 6 inches X 4 inches. Groups will only be able to print on one side.
  3. Napkin Holders will be reserved on a first-come, first-served basis and only two table tent promotions will be allowed on tables at one time.
  4. To get permission for this form of publicity, please complete The Center for Student Engagement Publicity Request Form, with the text, design and location attached, and submit to The Center for Student Engagement for approval. The text document must be attached.
  5. Only one group at a time is permitted to place publicity on napkin holders and they may stay up for one week.

 

Revised August 12th, 2015