Office of the Dean of Students

Conduct System

I. STUDENT CONDUCT SYSTEM

STUDENT CODE OF CONDUCT
Students enrolling in John Carroll University assume an obligation to conduct themselves in a manner compatible with the University’s function as an educational institution. The purpose of the Student Code of Conduct, herein referred to as the Student Code, is to establish the expectations regarding students’ behavior, and to expand upon the rights and responsibilities of students. These guidelines are not arbitrary legislation but have, as their primary purpose, the welfare of students and the entire John Carroll community. They have been formulated with the objective of directing and channeling the efforts of John Carroll students toward a successful university life.

The University is dedicated not only to learning and the advancement of knowledge, but also to the whole development of persons within the Catholic and Jesuit traditions. The University seeks to achieve these goals through a sound educational program that includes clear policies governing student rights and responsibilities. Since all members of this institution freely affiliate with this university, they make a decision to be bound by the rules, regulations, and principles of the University community. The Student Code of Conduct applies to behavior both on and off campus.

Certain behaviors, whether attempted or completed, are incompatible with the above standards and are unacceptable in the University community. For these reasons, they are subject to disciplinary action by the University. Examples of such behaviors include, but are not limited to, the following:

1. Lack of Respect for Self

a. Violating the University alcoholic beverage policy. This includes, but is not limited to, such behaviors as underage students being in the presence of or using alcoholic beverages, possession of a false identification indicating an underage person is at least 21 years old, or any student being intoxicated and/or incapacitated. It should be understood that the effects of alcohol do not relieve individuals of their responsibility to themselves and/or the community. (See full University alcoholic beverage policy http://sites.jcu.edu/deanofstudents/pages/community-standards/alcoholic-beverage-policy/ ).
b. Violating the University drug policy. This includes, but is not limited to, misusing prescription drugs, being in the presence of or possessing, using, distributing, and/or selling narcotics, drug paraphernalia, other drugs, or any controlled substance illegally. It must be understood that the effects of drugs do not relieve individuals of their responsibility to themselves and/or the community. (See full University drug policy http://sites.jcu.edu/deanofstudents/pages/community-standards/university-drug-policy-2 ).

2. Lack of Respect for Others

a. Abusing, assaulting, threatening, bullying, endangering, or harassing any person physically or verbally either intentionally or recklessly. This includes all written, oral, and electronic forms.
b. Engaging in harassment based on race, ethnicity, gender, sexual orientation veteran status, age, national original, disability, or religious affiliation either intentionally or recklessly. This includes all written, oral, and electronic forms.
c. Engaging in sexual assault, sexual exploitation, sexual harassment, non-consensual sexual contact, relationship violence and/or stalking as defined by the Interpersonal Violence Policy  http://sites.jcu.edu/deanofstudents/pages/community-standards/interpersonal-violence-policy
d. Participating in hazing, an act which does or could endanger the emotional, mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in an organization, or team whether intentionally, recklessly, for fun, or by consent.
e. Engaging in retaliatory behavior based on reporting violations of this Code, cooperating with University investigations, and/or participating in conduct hearings.
f. Misusing or interfering with fire equipment, or failing to follow fire drill or other emergency procedures. This includes tampering with, or disregard for, security precautions in the residence halls or other University premises.
g. Interfering with the safety and/or health of a member of the University community.
h. Possessing, using, or selling firearms, other weapons (such as pellet, paint, or BB guns, knives, and weapons used in the practice of martial arts) or incendiary or explosive devices including fireworks on University premises.
i. Engaging in behavior that is disruptive of the living and learning environment on campus or the living environment off campus.
j. Throwing food or engaging in other disruptive behavior in the dining hall, Inn Between or other food service locations.
k. Participating in lewd or indecent misconduct.
l. Hosting guests whose actions violate University policies. It is the responsibility of all students to inform their guest(s) of University policies and community expectations for behavior. Student hosts may be held responsible for the actions of their guest(s) on University premises and at University sponsored events off campus.
m. Providing assigned residence as a place for violations of University policies to occur either intentionally, recklessly, or negligently (leaving residence unsecured).

3. Lack of Respect for Property

a. Engaging in the unauthorized entry into, use of, or occupancy of University premises.
b. Engaging in the attempted or actual theft of, misuse of, damage to, or destruction of institutional, group, or private property, including goods, services, or other valuables.
c. Engaging in arson or the irresponsible use of fire.
d. Possessing property that is not your own, such as room keys, University identifications, or stolen property.

4. Lack of Respect for Authority

a. Interfering intentionally with any normal function of a University sponsored activity.
b. Violating published policies and/or rules governing residence halls, student organizations, or the University.
c. Engaging in illegal gambling.
d. Failing to comply with directions of University employees acting in the performance of their duties. This includes, but is not limited to, JCUPD personnel, Residence Life staff, Cleaning staff, Facilities staff, and JCU Dining staff.
e. Engaging in acts or deeds that violate existing federal, state, county, or municipal laws or ordinances.
f. Refusing to show or surrender University identification upon request by University employees acting in the performance of their duties.
g. Failing to appear before the Dean of Students or designee.
h. Failing to cooperate with any University investigator, Student Conduct Administrator/Board or Panel by not being forthcoming and honest with information.
i. Failing to comply with disciplinary actions imposed in a timely manner.
j. Violating a printed policy issued by Academic Affairs.

5. Dishonesty  

a. Engaging in any form of dishonesty, including academic dishonesty. (See Academic Honesty Policy http://sites.jcu.edu/deanofstudents/pages/community-standards/academic-honesty/ )
b. Furnishing false identification to the University knowingly. Misrepresenting information about oneself or others when providing information to University officials acting in the performance of their duties.
c. Engaging in forgery, alteration, or the unauthorized use of University records, documents, or instruments of identification (including parking passes).
d. Misusing financial assistance (aid) through fraud and/or abuse.

The above examples are illustrative rather than exhaustive.  In the event that there arises some ambiguity, inconsistency or need for clarification in this statement, such definition, interpretation or clarification shall be decided by the Dean of Students.

Students should consult the Undergraduate/Graduate Bulletins, the Community Standards Manual, the Residence Life housing contract, the Immersion and Study Abroad Agreements, and other published University policies for a more complete list of expectations and regulations.

II. DISCIPLINARY ACTIONS

If a student is found responsible for violation(s) of the John Carroll University Student Code, disciplinary action will be taken.

In most circumstances, standard actions will be used to address student behavior found to be in violation of the University’s alcoholic beverage policy, drug policy, the policy regarding fire alarms and firefighting equipment, harassing behavior, and sexual assault.  In most other cases, there are no standard disciplinary actions for violation of the Student Code.  Infractions lead to sanctions ranging from positive actions and University warnings to expulsion. The University seeks first and foremost to educate its students and make decisions regarding disciplinary actions from an educative perspective.  The descriptions provided below are intended to inform students of the range of possible consequences for failing to uphold the Student Code.  In each situation, factors such as the nature and gravity of the incident, the motivation underlying the behavior, the student’s conduct history, and precedent in similar situations will be considered in determining the appropriate disciplinary action(s).
The disciplinary actions listed below may be used separately or in combination with one another.  Failure to comply with any disciplinary action will result in additional conduct charges and may result in additional disciplinary action(s).

A. Positive Actions
Positive actions are required activities intended to engage students in a positive learning experience related to the students’ inappropriate behaviors and allow students to reflect upon their decisions, learn new information about the behaviors in which they engaged and why it is inappropriate or unacceptable, and/or educate other students so they do not find themselves in similar circumstances.  This type of disciplinary action may include, but is not limited to: engaging in a campus or community work project, attending or presenting a program related to the implications of the students’ conduct, writing a paper, conducting interviews, or engaging in some type of reflection, educational conversation, personal assessment, mediation or mentoring.

B. University Warning
A University Warning is a formal, written notice that the behavior or set of behaviors is inappropriate and violates the basic expectations of students as set forth in the Student Code.

C. Restitution/Financial Penalties
Restitution requires a student to pay for damages to and/or destruction or loss of University property, property of members of the University community, or of visitors to the University.  Restitution is also applicable for misappropriation of University funds, or for other expenses incurred as a result of violations of the Student Code.  The amount of restitution is dependent on the extent of damage/loss as well as what is determined to be the most appropriate way for a student to make amends for the damage/loss  caused.  The amount and method of payment for restitution are decided by a Student Conduct Administrator. Financial penalties will be imposed on students who are dismissed from the residence halls and/or students who are suspended or expelled from the University.\

D. Fines
For some behaviors, fines may be imposed and the amounts depend on the violations.  Money collected will be used to support educational programming. Delinquent fines may be assessed to the student’s billing statement.

E. Limitations on Activities and/or Access
Limitations on activities or access are assigned if the prohibition from participation in certain activities, events, or facilities has been determined to be in the best interest of the student and/or the University.  Limitations on activities and/or access may include, but are not limited to, the following: a fixed period of ineligibility for service as an officer or member of any University organization, or as a member of any University committees, boards, or councils, or as a participant in any intercollegiate activity; ineligibility to receive or maintain any award from the University; prohibition from attendance at social events; restricted entrance into various University buildings; or restriction from all forms of  contact with certain person(s) (i.e. No Contact Directive).

F. Community Probation
Community probation is a formal notice to the student that  has engaged in behavior that is unacceptable in the general campus community, either on or off campus  that if continued or other inappropriate behavior follows, more severe action may be taken, including the possibility of housing contract termination, University probation, deferred suspension, suspension, and/or expulsion from John Carroll University.  Community probation is for a fixed period of time that is determined by the Student Conduct Administrator/Board or Panel.  Official notice of community probation may be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

G. Residence Hall Reassignment
This action moves a student from the student’s assigned room, floor/wing, or building for a specific period of time or permanently.  This usually carries a visitation restriction to the previously assigned room, floor/wing, or building.  It may be necessary to move the student to a temporary space until a permanent space becomes available.

H. Residence Hall Suspension
A responsible living environment in the residence halls requires all members of the community to respect other residents’ rights to safety, security, and reasonable quiet.  Serious disruption of, or continued disregard for, the hall community can lead to removal from that community. This action calls for separation of the student from the residence halls for a period of time, after which the student is eligible to return. Conditions for returning may be specified.  Financial penalties will apply. Students who are suspended from the residence halls lose visitation privileges in any University housing during the period of their suspension. Written notification of this action may be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

I. Termination of Housing Contract
Repeated and/or serious violations of the terms of the housing contract or Student Code may result in the termination of the housing contract and the immediate removal of the student from the residence halls, financial penalties, and loss of visitation privileges in any University housing. Written notification of this action may be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

J. University Probation
University probation is a formal notice to the student that the activity in question is unacceptable and that, if continued or if other inappropriate behavior follows, more severe action may be taken, including possible suspension or expulsion from John Carroll University. University probation is for a specific period of time and can include such restrictions as denial of the opportunity to participate in extra-curricular activities or events, to perform in the name of the University, to serve as an officer of a student organization, or to reside in University housing. Additionally, students who have been placed on University probation for a period of more than 15 consecutive weeks will be limited in the options they may have for housing for the following year. Specifically, those students who are required to live in the residence halls for the following year will be assigned to a room by the Office of Residence Life after all other returning students have the opportunity to sign up.  Written notification of this action may be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

K. Deferred Suspension
Deferred Suspension is for a specific period of time and is a formal notice to the student that the activity in question is unacceptable and very serious.  Suspension will remain deferred unless disciplinary actions assigned are not completed and/or unless continued inappropriate behavior follows. Additional violations of the Student Code will most likely result in suspension or expulsion from the University. In addition to housing restrictions noted under University probation, rising sophomores who have been placed on Deferred Suspension for a period of more than 15 consecutive weeks will not be permitted to reside in Bernet Hall, Murphy Hall, or any off campus properties administered by the Office of Residence Life for the following year.  Rising Juniors and Seniors wanting to live on campus will be required to meet with the Director of Residence Life for a one-on-one review of the student’s conduct file.  Written notification of this action may be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

L. Suspension
Suspension from the University involves the exclusion of the student from participation in any academic or other activity of the University for a specified period of time and may include prohibiting the student from being on University premises. Written notification of this action will be provided to the student’s parent(s)/guardian(s) if the student is a dependent. Suspension during a semester in progress will result in withdrawing the student from all registered classes and the application of any financial penalties. Suspended students may need to apply for readmission and may need to comply with certain conditions upon re-admittance. Additionally, suspended students may not participate in housing selection, limiting the options they may have for housing upon their return.  Students who have been suspended may not live in Bernet or Murphy Halls or any off campus properties administered by the Office of Residence Life.

Reinstatement from Suspension:  When a student has concluded the suspension period and completed the conditions accompanying the suspension, the student must submit a letter to the Dean of Students or designee requesting reinstatement and provide information that the student has satisfied the terms of the suspension.  The student may return to the University only after an affirmative decision has been made by the Dean of Students or designee. The student will be on probationary status for one year following completion of the suspension.

M. Expulsion
Expulsion is a serious University disciplinary action and involves the permanent exclusion of the student from the University. This action also includes being permanently prohibited from being on the campus and all University owned or controlled off campus properties. An expelled student is not eligible for re-admission. Financial penalties will apply. Written notification of this action will be provided to the student’s parent(s)/guardian(s) if the student is a dependent.

N. Revocation of Admission
Admission to the University may be revoked if it was obtained through fraud or misrepresentation, or if the student or potential student otherwise violates University standards.

O. Revocation of Degree Awarded
A degree awarded from the University may be revoked if it was obtained through fraud or misrepresentation or for other serious violation of University standards committed by a student prior to graduation.

P. Denial or Postponement of Awarding of Degree or Honor
A degree not yet awarded may be withheld despite a student’s completion of academic requirements, if the academic requirements were fulfilled through fraud or misrepresentation or the student committed a serious violation of University standards previous to graduation.  A degree or honor may also be temporarily withheld while any student conduct procedures or actions are pending.

 

DISCIPLINARY ACTIONS FOR STUDENT ORGANIZATIONS

The actions of undergraduate and graduate student organizations are expected to be consistent with the Student Code.  If members of a student organization or students representing the group violate the Student Code, disciplinary action will be taken against the group as a whole, its officers and/or individual members.  The following actions may be imposed if a student organization is found responsible for violation of the Student Code:

  1. Actions Described above in Section II– Positive Actions, B. University Warning, C.  Restitution, D. Fines, or E. Limitations of Activity and/or Access.
  2. Notification– to national organization representatives, officers, and/or advisors either verbally or in writing.
  3. Loss of Privileges—Denial of access to University owned facilities, removal of services performed by the organization, and/or denial of attendance or participation in activities and programs.
  4. Social Probation—Probationary status for not less than one month, during which time the organization is restricted from participating in any combined social function with individuals or other student organizations outside its own membership.
  5. Probation of Student Organization—Probationary status for a specified period, typically not less than one semester, during which time the organization will be required to fulfill specific conditions before reinstatement to good standing.
  6. Suspension of Student Organization—Separation from the University for a specified period, typically not less than one semester. This includes the loss of all rights and privileges of student organizations, including the use of University facilities.  The organization will be on probationary status for one year following completion of the suspension.
  7. Termination of Student Organization—Permanent separation of a student organization from the University.

All decisions about and actions imposed on student organizations will be kept on file in the Dean of Students’ office.  Prior conduct actions will be reviewed if there are subsequent violations by the student organization.  Such actions may be considered when deciding an appropriate disciplinary action.

 

III. STUDENT CONDUCT PROCEDURES

A. Overview

Community expectations pertain to all students attending John Carroll University.  Students who are found responsible for violating University standards will receive one or more of the disciplinary actions noted above.  To determine if a student is responsible for a conduct violation, the student conduct procedures described below will be followed.  Alleged violations of the Interpersonal Violence Policy will follow the procedures described within that policy.   http://sites.jcu.edu/deanofstudents/pages/community-standards/interpersonal-violence-policy/  

Any member of the University community may report an alleged policy violation of the Student Code.  The Dean of Students’ office, the Office of Residence Life, and John Carroll University Police Department can assist with this process.  Any report should be submitted as soon as possible after the event takes place, preferably within ten (10) business days.  In incidents of serious misconduct, the University reserves the right to act on reports no matter when they are submitted.  The University will investigate all reports.

In situations where there may be a witness to an alleged violation, or in situations where  students who believe they have been the recipient of another student’s misconduct requests that the University pursue the incident even though they are unwilling to further participate in the process, or in situations in which pursuing the incident is in the best interest of the University, the University reserves the right to pursue an incident to its conclusion.

A Student Conduct Administrator may conduct an investigation to determine if the report merits charging a student with a violation(s) of the Student Code.  If a student is charged with a violation, the Student Conduct Administrator will decide whether the incident will be handled through an administrative hearing, a student conduct board, or a  hearing panel.  In some cases, the Student Conduct Administrator may offer the student(s) involved in an incident the opportunity to substitute a student conduct hearing with a student conduct conference (described below).

The involved student(s) identified in the conduct referral will be notified and will be asked to appear at the hearing.  All parties will be asked to provide written and/or verbal accounts and to explain what happened.  A determination of responsibility will be based on conduct referrals and the information presented at the hearing.  The standard for conduct decision-making at all levels of the Student Code’s conduct process will be made on the basis of whether it is more likely than not that the respondent violated the Student Code.

The hearing shall follow the procedures outlined in Section III, D.  During the hearing a respondent will have certain rights.  (These are described in Section III, D, 2.)  A written record shall be made of all administrative, board, and panel hearings.  In board and panel hearings where recommendations are appropriate, the board or panel will submit its recommendations to a Student Conduct Administrator.  At the conclusion of the hearing process, a respondent and a student who believes to have been the recipient of the respondent’s misconduct will have the right to appeal the disciplinary decision based on the criteria listed in Section III, E.

B. Notification

a. The respondent will normally be notified by the Student Conduct Administrator at least two (2) business days before the hearing. Included in the notification will be the date, time, location, and nature of the hearing, including a description of the specific violations of the Student Code the student allegedly committed.  All communications to the student may be verbal, but must subsequently be confirmed in writing.

b. The written hearing notification will be given to the student in person or sent to the student’s John Carroll e-mail account. Students are expected to check their e-mail on a frequent and consistent basis and act in a timely manner as outlined in the Official Communication policy http://sites.jcu.edu/deanofstudents/pages/community-standards/official-communication .

c. The hearing notification will include a link to the University website where the student may access information describing the student conduct process, information about witnesses, support persons, submitting information and a listing of potential disciplinary actions. Also included in the notification will be a notice as to which hearing body has been assigned to decide if a violation has occurred and, if so, what disciplinary actions should be taken.

 

C. Determination of Hearing Body
The Dean of Students or designee will assign incidents to be resolved to the appropriate hearing body.  The severity, complexity, and the timing of the incident are factors considered in making this decision.  A description of the hearing options are listed below.

a. Administrative Hearing

An administrative hearing is a formal hearing conducted by one (or two) Student Conduct Administrators.  The Student Conduct Administrator(s) will review all of the information, make a determination of responsibility or recommend the findings, and assign or recommend disciplinary action(s) as appropriate.  The administrative hearing will follow the procedures outlined in Section III, D.

b. Student Conduct Board and Panels

Student Conduct Boards (Student Union Hearing Board, University Hearing Board or Panels) will conduct formal hearings on all cases assigned to them for the purposes of reviewing the information, and determining or recommending a finding of responsibility and disciplinary actions to the Student Conduct Administrator as appropriate.  The non-voting board chairperson or voting panel chairperson will arrange for the hearing, chair the session(s), and develop a written statement including the determination of responsibility or recommended findings and the assigned or recommended action(s) from the Student Conduct Board or Panel.  The board or panel hearing will follow the procedures outlined in Section III, D.

c. Student Conduct Conference

In some cases, the Student Conduct Administrator may offer the student(s) involved in an incident the opportunity to substitute a Student Conduct Conference for a student conduct hearing.  The Student Conduct Conference can only take place if there is no student who believes to have been the recipient of another student’s misconduct in the incident or the alleged recipient of the behavior chooses not to participate in the hearing process, if the respondent accepts responsibility for the inappropriate behavior, and if the respondent elects the option of a Student Conduct Conference and waives the right to a student conduct hearing.  A Student Conduct Conference involves the following elements:

i. Replaces a conduct hearing;
ii. Does not require two (2) business days written notice;
iii. No written notes are kept;
iv. Usually does not involve in-person witness information;
vi. Usually considered an option only for students who have not been found responsible for prior violations of the Student Code;
vii. Can lead to the imposition of disciplinary action for inappropriate behavior.

Following the conference, the Student Conduct Administrator will determine appropriate disciplinary action (with consultation as appropriate), and communicate the action to the student in writing within five (5) business days following the conduct conference.  A record of the conduct conference will be kept in the student’s conduct file.

d. Organizational Hearing

An organizational hearing is a formal hearing conducted by a hearing body.  This type of hearing is conducted when there is an alleged violation of the Student Code on premises rented, operated, or controlled by the organization; during an organization event; in any situation sponsored or endorsed by the organization; or in any event an observer would associate with the organization.  The assigned hearing body will review all of the information, make a determination of responsibility or recommend the findings, and assign or recommend a disciplinary action for the organization and/or individual member(s) as appropriate.  An organizational hearing differs from an administrative hearing in the following ways:

i. The organization’s president and executive officers will usually officially represent the organization at the hearing, although additional officers and/or members of the organization may be invited to the hearing.
ii. The organization will be asked to submit a written statement about the
incident and its members’ involvement that will be used during the hearing. Otherwise, the organizational hearing will follow the procedures outlined in Section III, D.

D. Student Conduct Hearing Procedures

This section describes the format of the hearing and the rights of the respondent in a hearing process.  It also includes information about witnesses, support persons, the decision-making process, and the communication process.

1. Hearing Format

a. A single record consisting of written notes, or other methods selected by the Student Conduct Administrator will be made of all hearings. This record will be retained for one month following the hearing or until the conclusion of any appeal process, whichever is longer. The record will then be destroyed, except in cases of termination of a housing contract, suspension, expulsion, revocation of admission, revocation of degree awarded, or denial of awarding of a degree or honor, when the written record shall be retained with the student’s record.
b. The Student Conduct Administrator/Board or Panel Chair may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the students involved during the hearing by providing separate facilities, by using a visual screen, and/or by permitting participation by other means, where and as determined in the sole judgment of the Dean of Students or designee, to be appropriate.
c. At the beginning of the hearing the students involved and support persons will be introduced to others who are present.
d. The respondent will be informed of the alleged violations of the Student Code and will be advised of rights specified in Section III, D, 2.
e. The Student Conduct Administrator/Board or Panel Chairperson will read the alleged conduct charges and ask the respondent to reply.
f. A description of what allegedly happened will be read and/or told, and the respondent will have the opportunity to reply.
g. All communication between the students involved will be directed to the Student Conduct Administrator/Board or Panel Chairperson. The Student Conduct Administrator/Board or Panel Chairperson will decide which questions to ask of each person.
h. The Student Conduct Administrator/Board or Panel Chairperson may reasonably limit the scope and time devoted to each matter or item of discussion during the hearing, as well as the number of persons presenting information.
i. The Student Conduct Administrator/Board or Panel Chairperson will decide the order of witnesses and when they will be in the hearing room.
j. During the hearing, the Student Conduct Administrator/Board or Panel members may ask questions of any person, except support persons.
k. At the conclusion of the hearing, the students involved and support persons will be asked to leave the room. These individuals will not be present during the deliberations of the hearing body. All procedural questions are subject to the final decision of the Student Conduct Administrator/Board or Panel Chairperson.

2. Student Rights
In the hearing notification letter and again at the beginning of the hearing, the respondent will be advised of the rights listed below. Students with any questions about their rights are encouraged to contact the Associate Dean of Students.

a. The student is entitled to be treated with respect by University officials.
b. The student is entitled to be given an explanation of the conduct system and charge(s).
c. The student is entitled to regular updates on the status of the conduct process.
d. The student is entitled to freedom from harassment or retaliation by others involved in the situation.
e. The student is entitled to a “No Contact Directive”, if appropriate. A No Contact Directive is an order from a University official to have no contact with a particular person or persons.  (Contact is considered any verbal, written, electronic, nonverbal gesture, third party message, indirect loud talking in the vicinity of the person and could include indirect actions that appear to the University to be intimidating.)  The University may add to the terms of No Contact to address aspects of the reported incident or concerns that have arisen during the conduct process.
f. The student is entitled to the use of all available internal and external support services in dealing with the aftermath of the incident.
g. The student is entitled to object to a member of a Student Conduct Board or Panel for reasons of official or personal conflict of interest.
h. The student is entitled to choose one support person. The support person may accompany the student throughout the process including any initial meeting, conference, the hearing, and post-hearing meeting.
i. The student is entitled to be present throughout the hearing but not during the deliberations of the hearing body.
j. The student is entitled to know all information presented against the student and to view pertinent materials supporting the allegation against the student.
k. The student is entitled to present pertinent information and the information of witnesses excluding character witnesses to substantiate the student’s position and to respond to the charges against the student. This includes proposing questions to be asked of others involved with the exception of the support persons.
l. The student is entitled to freedom from having irrelevant personal history discussed or considered during the conduct process. (The Student Conduct Administrator will determine relevance.)
m. The student is entitled to submit an impact statement in writing to the hearing body. The impact statement will be reviewed only if a finding of ‘Responsible’ is made.  This document should be provided during or prior to the conclusion of the hearing
n. The student is entitled to remain silent (i.e. not to give information against oneself) but must be informed that the finding and outcome will be decided on the information presented.
o. The student is entitled to written documentation of the outcome of the conduct hearing.
p. The student is entitled to make a written appeal of the disciplinary decision within five (5) business days of the date of notification of that decision. All appeals are submitted to the Dean of Students Office.
q. The student is entitled to freedom from harassment or retaliation by anyone due to their participation in the conduct hearing.

3. Attendance

All conduct hearings will be closed to everyone except those persons specifically provided for in this procedure or persons whose presence at the hearing is authorized by the Student Conduct Administrator.

If a student fails to attend a scheduled hearing, the hearing may proceed in the student’s absence.  Under these circumstances, the information in support of the charges shall be presented and considered. Absence from the hearing will not be considered grounds for appeal.  An absence by the respondent will not be the reason to conclude that the respondent is responsible.  An absence by the complainant or the student who believes to have been the recipient of the respondent’s misconduct will not be the reason to conclude that the respondent is not responsible.

In incidents involving more than one respondent, the Student Conduct Administrator may decide to conduct the hearings separately or jointly.

Where two or more incidents involving common occurrences or the same student(s) are pending simultaneously, the Student Conduct Administrator may decide to consolidate the hearing of such incidents, or hear them separately.

4. Witnesses

The respondent is responsible for arranging for witnesses appearing on the student’s behalf at the hearing.  Students who believe they have been the recipient of the respondent’s misconduct, and the Student Conduct Administrator may also invite witnesses to appear at the hearing.  In the exceptional event that a witness is unable to attend the hearing, the witness may write or record a statement and discuss the statement with the Student Conduct Administrator before the scheduled hearing.  The Student Conduct Administrator is to be notified not less than three (3) business day before the hearing, of those persons intending to provide information, whether in person or in writing.  The Student Conduct Administrator may reasonably limit the scope and time devoted to witness statements. Witnesses are typically asked to comment only on the event(s) pertinent to the charges, not the character of the person.

5. Information

In all situations, the procedures will not be subject to limiting rules of information.  Information will consist of oral and written accounts, incident reports, and any other material directly related to the incident.  Other information may also be considered and will consist of such things as second hand reports and circumstantial information. All information must be submitted to the Student Conduct Administrator not less than three (3) business days prior to the hearing date. The Student Conduct Administrator/Board or Panel Chairperson may reasonably limit the scope of information considered in the hearing.

If during the course of the hearing the facts bear out that the respondent student is responsible for any other violation(s) of the Student Code, it is the responsibility of the Student Conduct Administrator/Board or Panel to make a determination of responsibility or recommend the findings and assign or recommend the disciplinary action, as appropriate, for such violations.

6. Support Persons

Both the recipient of the behavior and the respondent have a right to be accompanied by one support person of their choosing during the conduct process, except during deliberations.

The support person may be a friend, mentor, family member, attorney or any other person a party chooses; however, the support person cannot be someone who may be called as a witness.  The role of the support person is to serve as an advisor.  The support person may be present at interviews and any other proceedings the student attends but may not speak on behalf of the advisee.  The parties are expected to ask and respond to questions on their own behalf. Support persons may confer quietly with their advisees or in writing as necessary, as long as they do not disrupt the process.

Support persons are expected to refrain from interfering with any part of the process.  All persons are required to allow University personnel to interview pertinent witnesses without interference or tampering.  Any support person who steps out of their role in any meeting will be warned once and only once.  If the support person continues to disrupt or otherwise fails to respect the limits of the support person role, they may be asked to leave the meeting.

The University expects that the parties will wish the University to share documentation related to the allegations with their support person.  The University provides a consent form that authorizes such sharing.  The party must complete this form before the University is able to share records with a support person.  The parties are not otherwise restricted from discussing and sharing information relating to allegations with others who may support or assist them in preparing and presenting.  Support persons are expected to maintain the privacy of the records shared with them by the University.  These records may not be shared with third parties, disclosed publicly, or used for purposes not explicitly authorized by the University.  The University may seek to restrict the role of any support person who does not respect the sensitive nature of the process or who fails to abide by the University’s privacy expectations.

The parties must advise the Student Conduct Administrator of the identity of their support person not less than two (2) business days prior to the date of their first meeting where they desire the presence of that support person.  The parties must provide subsequent timely notice to the Student Conduct Administrator if they change support persons at any time or if they decide to add a support person during the process.  No audio or video recording of any kind is permitted during the conduct process

7. Substitution of Members/Quorum When members of a Student Conduct Board or Panel believe that they are not qualified to serve on the board or panel for personal or official reasons, they may disqualify themselves.  A student whose incident is before the board or panel may not object to the membership except for reasons of official or personal conflict of interest.  The Board or Panel Chairperson will determine the validity of such objections and that determination shall be final.  If necessary, the Board or Panel Chairperson will replace the disqualified member with a substitute.
For the purpose of hearing any incident that comes before a board, the presence of five voting members shall constitute a quorum.  A decision agreed to by a majority of the sitting board or panel shall be the decision of the board or panel.

8. Decisions and Communications

The standard for conduct decision making at all levels of the conduct hearing process is whether it is more likely than not that the respondent violated the Student Code.

At the conclusion of the conduct hearing, the respondent will be informed as to when the decision will be made and communicated.  Conduct decisions that result in positive action, university warning, restitution, fines, and/or community probation will be made by the Student Conduct Administrator/Board or Panel and communicated to the respondent in writing within five (5) business days of the conclusion of the hearing.  All other findings and disciplinary actions will be made after consultation with and approval by the university official indicated below:

Disciplinary actions of limitation on activities, residence hall reassignment, residence hall suspension, termination of housing contract, university probation, and/or deferred suspension will be reviewed and approved by the Associate Dean of Students.

Disciplinary actions of suspension, expulsion, revocation of admission, revocation of degree awarded, denial or postponement of awarding of degree or honor will be reviewed and approved by the Dean of Students.

The official receiving the recommendation may accept or change the recommended finding and/or disciplinary action.  The final decision will be communicated in writing to the respondent by the Student Conduct Administrator within five (5) business days of the conclusion of the hearing.  In the event that the written notification is delayed, notification of the delay and when the decision should be expected will be communicated. When a hearing involves a student who believes to have been the recipient of the respondent’s misconduct the same process will be followed to communicate decisions to the student.

All communication to students will be transmitted through the University’s  e-mail system and/or in person.  Individual circumstances may permit or require communication by whatever means is necessary to reach the student promptly and reliably.  Following reasonable efforts to deliver any communication to a student personally, an indirect or substituted mode of delivery may be attempted.

E. Appeals
Overview

A conduct decision made or disciplinary action(s) assigned may be appealed by the respondent or the student who believes to have been the recipient of another student’s misconduct within five (5) business days of receiving notification of the outcome of the conduct hearing. By completing and submitting an Appeal Request Form http://sites.jcu.edu/deanofstudents/pages/student-conduct/request-for-appeal .

The three grounds for appeal are as follows:

A procedural error or omission occurred that significantly impacts the outcome of the hearing process (e.g., substantial bias, material deviation from established procedures, etc.). Specific procedures and procedural errors must be cited; and/or

To consider new information, unknown or unavailable during the hearing process, that could substantially impact the original finding or disciplinary action.  A summary of this new information and its potential impact must be included.  (Note: Failure to participate or provide information during an investigation or hearing, even if based on concern over a pending criminal or civil proceeding, does not make information ”unavailable” during the process) and/or

The disciplinary action(s) imposed are substantially outside the parameters or guidelines set by the University for this type of violation or the cumulative conduct record of the respondent.

A properly filed and timely appeal will generally stay any action(s) imposed unless doing so would be inconsistent with the University’s obligations and/or it is determined by the Dean of Students that this action would present an unreasonable danger to any person or property or be disruptive to the University’s living/learning environment.

Generally, within five (5) business days after receipt of the Appeal Request Form, the Vice President for Student Affairs or designee will conduct an initial review of the appeal request(s) to determine whether the appeal is timely and satisfies the grounds for appeal.  Should the time to review a party’s Appeal Request Form require more than five (5) business days, the parties will be notified in writing.  If the appeal request is not timely or does not satisfy the grounds for appeal, the appeal request will be denied, the individual who submitted the appeal request will be notified, and the disciplinary action will stand.  The decision not to accept an appeal request is final and is not subject to further appeal.

If the appeal request is timely and meets the grounds for appeal, the Vice President for Student Affairs or designee will notify the party(ies) that the appeal has been accepted.  The Vice President for Student Affairs or designee will then share the appeal request with the other party (complainant or respondent if applicable), and that individual may file a response within three (3) business days.  The response (if any) will be shared with the other party.

The Vice President for Student Affairs or designee will render a decision on the appeal or convene an Appeal Review Panel (ARP) to deliberate over the issues presented.  The ARP consists of the Vice President for Student Affairs or designee, and two members of Student Conduct Boards who were not involved in the hearing process.  Appeals are not full re-hearings of the allegation(s).  The Vice President for Student Affairs/designee or ARP can take one of five possible actions:

  • Affirm the original findings; or
  • Remand the case to the original hearing body for consideration of new evidence or to remedy a procedural error or omission; or
  • Remand the case to a new hearing body. In a rare case where an error or omission cannot be cured by the original hearing body (as in a case of bias), the or Student Affairs/designee or ARP may order a new hearing with a new hearing body; or
  • Administratively alter the finding if new evidence, unknown or unavailable during the original hearing, substantially impacts the original finding, and the associated disciplinary actions or
  • Administratively alter the disciplinary actions imposed to conform with the parameters or guidelines set by the University for this type of violation or the cumulative conduct record of the respondent.
  • Decisions rendered by the Vice President for Student Affairs/designee or ARP or actions taken following the decision are final and not subject to further appeal. Cases that are sent back to the initial hearing body are not eligible for a second appeal.  Both parties will be simultaneously informed, in writing, of the outcome of the appeal and/or when the results of the outcome of the review are deemed final by the Vice President for Student Affairs or designee.

IV. SPECIAL CIRCUMSTANCES

A. Acts Of Violence

The person who believes to have been the recipient of the respondent’s misconduct is entitled to an explanation of available options for redress, including an explanation of the student conduct system.

A no contact directive may be issued by a Student Conduct Administrator or JCUPD to parties involved in the case, including third parties.  The person who believes to have been the recipient of the respondent’s misconduct will be notified should that occur.

A person who reports being the recipient of violent behavior by a John Carroll University student shall have additional rights under the Student Code:

a. The student is entitled to be treated with respect by University officials.
b. The student is entitled to be given an explanation of the conduct system and the charge(s).
c. The student is entitled to regular updates on the status of the conduct process.
d. The student is entitled to freedom from harassment or retaliation by others involved in the situation.
e. The student is entitled to the use of all available internal and external support services in dealing with the aftermath of the incident.
f. The student is entitled to object to a member of the hearing body for reasons of official or personal conflict of interest.
g. The student is entitled to choose one support person. The support person may accompany the student throughout the conduct process including any initial meeting, conference, and the hearing.
h. The student is entitled to be present throughout the hearing but not during the deliberations of the hearing body.
i. The student is entitled to view pertinent materials involved in the incident. The student is entitled to present pertinent information and the information of witnesses, excluding character witnesses to substantiate the student’s allegation.  This includes proposing questions to be asked of the respondent and witnesses.
j. The student is entitled to freedom from having irrelevant personal history discussed or considered during the conduct process. (The Student Conduct Administrator will determine relevance.)
k. The student is entitled to written documentation of the outcome of the conduct hearing.
l. The student is entitled to make a written appeal of the disciplinary decision within five (5) business days of the date of notification of that decision. University disciplinary actions are appealed to the Dean of Students.
m. The student is entitled to a “No Contact Directive”, if appropriate. A No Contact Directive is an order from a University official to have no contact with a particular person or persons. (Contact is considered any verbal, written, electronic, nonverbal gesture, third party message, indirect loud talking in the vicinity of the person and could include indirect actions that appear to the University to be intimidating.) The University may add to the terms of No Contact to address aspects of the reported incident or concerns that have arisen during the conduct process.
n. The student is entitled to submit an impact statement in writing to the hearing body. The impact statement will be reviewed only if a finding of ‘Responsible’ is made.  This document should be provided during or prior to the conclusion of the hearing.

The John Carroll community encourages the reporting of crimes by recipients of behavior considered misconduct to University officials and if appropriate, outside law enforcement authorities.  Sometimes, recipients of another student’s misconduct are hesitant to report to University officials because they are concerned that they themselves may be accused of policy violations, such as underage drinking.  It is in the best interest of this community that all acts of violence are reported to University officials.  To encourage reporting, the university offers amnesty for minor policy violations not related to acts of violence.

For additional information regarding the Good Samaritan and Amnesty Policy, go to http://sites.jcu.edu/deanofstudents/pages/community-standards/good-samaritan-policy .

B. Emergency Administrative Action

In certain circumstances, the Dean of Students, or designee, may impose an interim action step prior to a hearing before a hearing body.  This action may be taken at any time during the academic year, including Fall Orientation (Streak Week), midterms, final exams and Senior Week.  This action may be taken against a graduating senior and may preclude the student from participation in graduation, pending the outcome of a formal conduct hearing.

1. Interim Suspension

a. Interim suspension may be imposed: 1) to ensure the safety and well-being of members of the University community or preservation of University property; or 2) if the student poses an ongoing threat of disruption of, or interference with, the normal operations of the University.
b. During the interim suspension, a student shall be denied access to the residence halls and/or to the campus (including classes) and/or to all other University activities or privileges for which the student might otherwise be eligible, as the Dean of Students or designee may determine to be appropriate.
c. A student will be notified in writing of this action, and the reasons for the interim suspension.
d. The student may, within two (2) business days of the imposition of the interim suspension, petition the Dean of Students or designee for reinstatement. The petition must be in writing, and must include supporting documentation or information that the student does not pose, or no longer poses, a significant risk of substantial harm to the health or safety of others or to property.  A decision on such petition will be reached and communicated without undue delay by the Dean of Students or designee.
e. This interim suspension does not replace the regular conduct process which will proceed on the normal schedule, up to and through a conduct hearing, if required. This interim suspension shall remain in effect until the conclusion of a full hearing and administrative decision, including the appeal process.

2. No Contact Directive

In situations involving allegations of assault, injury, harassment, or other violence, or when there is reason to believe continued contact between the respondent and others involved may interfere with those persons’ safety, or ability to fully participate in the University community, the Dean of Students, or designee, may issue a no contact directive to the respondent.

a. The student will be notified in writing of this action, and the reasons for the no contact directive.
b. The student may, within two (2) business days of the imposition of the no contact directive, petition the Dean of Students or designee for removal or modification of the directive. The petition must be in writing and must include supporting documentation or information that the student does not pose, or no longer poses, a risk of harm to the health or safety of others. A decision on such petition will be reached and communicated without undue delay by the Dean of Students or designee.

3. Interim Suspension of Organizational Privileges

The Dean of Students or designee may give notice that a student organization be immediately denied University privileges and be excluded from activities on University premises when the student organization’s continued activity may be a significant risk to the safety of the University community or its property.

a. The student organization will be notified in writing of this action, and the reasons for the interim suspension of privileges.
b. The student organization may, within two (2) business days of the imposition of the interim suspension of organizational privileges, petition the Dean of Students or designee for removal or modification of this action.  The petition must be in writing and must include supporting documentation or information that the organization does not pose, or no longer poses, a risk to the safety of the University community or its property.  A decision on such petition will be reached and communicated without undue delay by the Dean of Students or designee.  The student organization will be notified in writing of this action and the reasons for the interim suspension of privileges.

C. Off Campus Cases

The University reserves the right to investigate and subsequently take University action for behavior of John Carroll students in off campus situations when such behavior is believed to have an impact on the John Carroll community, such as alleged instances of criminal activity commencing on campus but relocated off campus; harassment of or assault on a University person; criminal activity involving a student, whether as an individual student or as a member of a University recognized organization; violations of city ordinances such as public intoxication, noise, and vandalism; student conduct violations in organized group living situations or in University owned housing.  The decision to take action in such cases will be determined by the Dean of Students or designee.  This provision is also applicable to students participating in service, studying abroad, participating in immersion trips, participating in student teaching or internships, participating in conferences or retreats, and/or visiting other college/university campuses.

D. Violation of Law and Student Code

The University may institute conduct proceedings against a student for a violation of the Student Code, regardless of pending civil litigation, criminal arrest, and/or prosecution arising out of the same factual situation. Conduct proceedings may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus. University disciplinary action will not be subject to challenge on the grounds that civil or criminal charges involving the same incident have been dismissed or reduced.

When students are charged by federal, state, or local authorities with a violation of law, the University will not request or agree to special consideration for the individuals because of their status as students. If the alleged offense is also being processed under the Student Code, the University may advise off campus authorities of the existence of the Student Code and of how such matters will be handled internally within the University community. The University will cooperate with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or disciplinary actions).

V. STUDENT CONDUCT RECORDS

Because the Family Educational Rights and Privacy Act (FERPA) defines the records of a student engaged in the conduct process as an educational record, it is a private record.  In situations involving both respondent(s) (including an organization) and student(s) claiming to be the recipient of another student’s misconduct, the records of the process and of the disciplinary action taken, if any, shall be considered to be the education records of both the respondent(s) and the student(s) claiming to be the recipient of the behavior because there may be an impact on the educational career and chances of success in the academic community for each student.  Information about the situation may only be shared with the student found responsible, the student(s) claiming to be the recipient of the behavior, their parent(s)/guardian(s) if a dependent, their academic college dean or advisor, and school officials with a legitimate educational interest.  A student must give written permission for anyone else to have access to this information, unless otherwise permitted by federal or state law.  For additional information regarding FERPA, go to http://sites.jcu.edu/deanofstudents/pages/community-standards/the-family-educational-rights-and-privacy-act-2 .
Retention of Conduct Records

At the completion of the disciplinary action(s) the student’s record shall be returned to good standing, but the disciplinary action(s) and supporting material shall be retained in the student’s conduct file.  Such a record may be introduced and given due consideration in any subsequent incident in which the student may be involved.

Upon graduation, the student’s conduct file will usually be destroyed unless the student is continuing at the University as a graduate student or participating in a John Carroll post-baccalaureate program. A student conduct file that includes termination of a housing contract, suspension, or postponement of awarding of a degree or honor, shall be destroyed seven (7) years after final disciplinary action(s) have been completed.  A student conduct file that includes revocation of admission, revocation of a degree awarded, denial of awarding a degree or honor, or expulsion will be kept indefinitely.

If a student transfers or permanently withdraws out of the University any conduct record will be kept for three (3) years, unless the record includes termination of a housing contract or suspension in which case the record shall be destroyed seven (7) years after final disciplinary action(s) have been completed.  In the case of revocation of admission or expulsion the conduct record will be kept indefinitely.

If a student is found not responsible for all the charges filed against the student, or if a student is exonerated or the charges dropped, the contents of the file directly related to the incident will be removed and destroyed at the conclusion of the conduct process.

VI. SOURCES AND LIMITS OF AUTHORITY

Ultimate University authority and responsibility in matters of student conduct reside with the President of John Carroll University.  The President has delegated immediate authority and responsibility for student conduct, under the general supervision of the Vice President for Student Affairs, to the Dean of Students.

The Dean of Students shall develop policies for the administration of the Student Conduct System and procedural rules for conducting hearings that are consistent with the provisions of the Student Code.  The Dean of Students or designee shall determine the pool of Student Conduct Administrators, composition of hearing boards, panels and appeal panels, and shall determine which board, panel, or administrator shall be authorized to hear each matter.  During break periods, including summer, the Dean of Students may alter the process to provide for a timely resolution to a complaint filed.

The standard for conduct decision-making at all levels of the Student Code of Conduct process will be made on the basis of whether it is more likely than not that the respondent violated the Student Code.

Any question of interpretation or application of the Student Code shall be referred to the Dean of Students for final determination.

A. Student Conduct Administrators
The Dean of Students or designee shall designate Student Conduct Administrators who will assume responsibility for administering cases assigned to them and conducting administrative hearings.

B. Student Conduct Boards and Panels
The Dean of Students or designee shall create student conduct boards and panels to hear cases referred to them. Student Conduct Boards and Panels at John Carroll University include the Student Union Hearing Board, the University Hearing Board, Hearing Panels, and the Appeal Review Panel.  Membership on these boards and panels is by appointment or election and can include students, faculty, and staff members. Student Conduct Boards will be chaired by a non-voting student or conduct administrator.  Hearing Panels will be chaired by a voting member.  These boards and panels are authorized by the Dean of Students to recommend whether a student has violated the Student Code, and to recommend disciplinary actions when appropriate.

C. Confidentiality
Student Conduct Administrators, members of Student Conduct Boards and Panels, members of the Appeal Review Panel, and support persons to students, while acting in their official capacities in such positions, shall be deemed to act as special assistants to the Dean of Students, solely for the purpose of imparting to the hearings the confidentiality provided by regulations governing colleges and universities.  Confidentiality also applies to the complainant(s), and all students involved.

VII. AMENDMENTS

Please be aware that the provisions of this manual are not to be regarded as an irrevocable contract between John Carroll University and its students. The University reserves the right to change any provision or any requirement at any time.

Amendments to these procedures may be proposed in writing to the Dean of Students by any member of the University community.  The Dean of Students, following consultation with the Office of Legal Affairs as well as others who may be pertinent, shall make a recommendation to the Vice President for Student Affairs.  Reasons are to be given for the recommendation along with the specific wording of the proposed amendment, and the probable effects of implementation.

The Vice President for Student Affairs will consider the proposal and the recommendation of the Dean of Students.  If the change proposed is editorial or of a minor nature, the Vice President can approve or disapprove the change.  If the change proposed is substantial, the Vice President will provide a recommendation to the President of the University.  The President, after reviewing the proposed amendment and the recommendation of the Vice President for Student Affairs, shall determine whether to approve the amendment, and if so, its effective date.

The Dean of Students shall fully review the Student Code at least every three (3) years.  The University community will be notified of significant changes through the University’s e-mail system.

 

VIII. APPENDICES

A. Definitions

  1. The term “University” means John Carroll University.
  2. The term “student” includes all persons taking courses at the University, both full-time and part-time, pursuing undergraduate, graduate, professional, or extension studies and those who attend post-secondary educational institutions other than John Carroll University and who reside in the University’s residence halls. Persons who are not officially enrolled for a particular term but who have a continuing relationship with the University are considered “students”.
  3. The term “faculty member” means any person hired by the University to conduct classroom activities. In certain situations, a person may be both a “student” and a “faculty member”.
  4. The term “University official” includes any person employed by the University who performs assigned administrative or professional responsibilities.
  5. The term “member of the University community” includes any person who is a student, faculty member, University official, or any other person employed by the University. A person’s status in a particular situation shall be determined from the surrounding facts by the Dean of Students or designee.
  6. The term “organization” means any number of students joined together in the pursuit of a common purpose, which is in support of the mission, goals, and values of John Carroll University.
  7. The term “University premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University (including adjacent streets and sidewalks).
  8. The term “Student Code” refers to any published policy, rule, or regulation found in, but not limited to, the most recent edition of the Community Standards Manual on line at http://sites.jcu.edu/deanofstudents/pages/community-standards/, Residence Life contracts and publications, and the Graduate/Undergraduate Bulletins.
  9. The term “complainant” includes any University official or student who submits a report alleging that a student violated this Student Code.
  10. The term “respondent” means any student charged with violating this Student Code.
  11. The term “Student Conduct Administrator” means a University official authorized on a case-by-case basis by the Dean of Students to recommend disciplinary actions upon any student(s) found to have violated the Student Code. A Student Conduct Administrator will be assigned as a non-voting member of a University Hearing Board as well as a voting member of all hearing panels and will chair those hearings.
  12. The term “Student Conduct Board” means any group of persons authorized by the Dean of Students to determine or recommend whether a student has violated the Student Code, and to determine or recommend disciplinary actions, as appropriate. Student Conduct Boards at John Carroll University include the Student Union Hearing Board, the University Hearing Board, Hearing Panels, and the Appeal Review Panel. Membership on these boards is by appointment or election and can include students, faculty, and staff members.
  13. The term “business day” refers to any weekday that the University is open to do business. The University calendar should be consulted for days the University is officially closed.

Effective August 16th, 2016

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