John Carroll Student Consumer Information (HEOA requirements) The information on this page is provided to prospective and current students as required by federal law through The Higher Education Opportunity Act (Public Law 110-315). The HEOA was enacted on August 14, 2008, and reauthorizes the Higher Education Act of 1965, as amended (HEA). We hope this site will help students make informed decisions in the college selection process and become more aware of the relevant policies, procedures, and reporting requirements of the University. Adobe Acrobat Reader may be required to access some of the information links below. Paper copies of any of these resources can be provided by submitting your request to Dora Pruce, Director of Government and Community Relations.
General Institutional Information
- Privacy of Student Records – Family Educational Rights and Privacy Act (FERPA)
- Facilities and Services for Students with Disabilities
- Student Diversity
- Price of Attendance
- Refund Policy
- Requirements for Withdrawal
- Return of Federal Financial Aid
- Class Schedule Search with Textbook Information
- Educational Program
- Instructional Facilities
- Transfer of Credit Policies and Articulation Agreements
- Articulation agreement (Engineering)
- Articulation agreement (Nursing)
- Accreditation, Approval, and Licensure of Institution and Programs
- Copyright Infringement – Policies and Sanctions
- Computer Use and File Sharing (Acceptable Use Policy – AUP)
- Student Activities
- Career and Job Placement Services
- Teacher Preparation Program Report (.pdf)
- Intercollegiate Athletic Program Participation Rates & Financial Support Data (Equity in Athletics Disclosure Act)
- Voter Registration
Student Financial Assistance
- Notice of Availability of Institutional and Financial Aid Information
- Contact Information for Assistance in Obtaining Institutional or Financial Aid Information
- Assistance Available from Federal, State, Local, and Institutional Programs
- Federal Student Financial Aid Penalties for Drug Law Violations
- Initial Loan Counseling for Student Borrowers
- Exit Counseling for Student Borrowers
- Institutional Code of Conduct for Education Loans
- Preferred Lender Lists
- Preferred Lender Arrangements
Health and Safety
- Drug and Alcohol Abuse Prevention Program
- Vaccination Policies
- Campus Security Policies, Crime Statistics and Crime Log
- Annual Fire Safety Reports on Student Housing
- Drug-Free Schools and Communities Act and Drug-Free Workplace Act Notice
- Retention Rate
- Graduation Rates (Student Right-to-Know Act)
- Job Placement Rates for Graduates
- Graduate and Professional Education Placement for Graduates
Student Consumer Complaint Process
On July 1, 2011, the “Program Integrity Rule” amendment of Title IV of the Higher Education Act took effect. One of the requirements of the Program Integrity Rule is that each college or university authorized to offer postsecondary education in one or more States ensure access to a complaint process that will permit student consumers to address the following:
- alleged violations of State consumer protection laws that include but are not limited to fraud and false advertising;
- alleged violations of State laws or rules relating to the licensure of postsecondary institutions; and
- complaints relating to the quality of education or other State or accreditation requirements.
John Carroll University is committed to full compliance with the Program Integrity Rule, and provides the following information about our accreditation and complaint processes to all current and/or prospective students.
Student Complaint Policy
Student complaints are always considered seriously and are usually handled in either the Office of the Provost and Academic Vice President or the Office of the Vice President for Enrollment. Students should begin with the appropriate offices for the departments or programs in which they are enrolled. For concerns related to the University as a whole or for concerns that cannot be resolved at the program level, personnel in the offices listed below can address and resolve most if not all of the questions and concerns student consumers may have:
Most grievances lodged by students are academic in nature. Academic complaints such as an unfair or inaccurate evaluation of student work, academic warning, probation, and dismissals actions; assessment of satisfactory academic progress; or unfair, inconsistent, or inequitable treatment in an academic program are therefore addressed through the Academic Policies and Procedures for undergraduate students. The Policy and Procedure for Appeal of a Charge of Academic Dishonesty can be found in the “Academic Policies and Procedures” section of the Undergraduate bulletin. The most recent bulletin can be accessed here: Undergraduate Bulletin
Office of the Vice President for Enrollment
Complaints related to admissions eligibility and processes or student services should be directed to the Vice President for Enrollment. (Contact information here).
Title IX Coordinator
Complaints of harassment or discrimination, based on a Protected Class (e.g., race, sex, disability, or other protected classes), should be reported to the Title IX Coordinator, in accordance with the Harassment and Discrimination Policy. The reporting process can be found here. Complaints based on sexual misconduct, including sexual assault, domestic and dating violence, and stalking, should also be reported to the Title IX Coordinator. The complaint resolution process can be found here.
Office of Student Enrollment and Financial Services
Complaints related to Federal and institutional student loans, grants, or work study should be directed to the Office of Student Enrollment and Financial Services (contact information here).
It is expected that students will fully utilize the University’s administrative policies and procedures to address concerns or complaints in as timely a manner as possible. On occasion, however, a student may believe that these administrative procedures have not adequately addressed concerns identified under the Program Integrity Rule. In those select cases, the following independent resources are available to the student:
The Ohio Department of Higher Education is responsible for responding to formal complaints against public, independent non-profit, and proprietary institutions of higher education in Ohio. While the Department of Education has limited authority over colleges and universities, and cannot offer legal advice or initiate civil court cases, the staff will review submitted complaints and work with student complainants and institutions. Information regarding the complaint process, including the required form and information, can be found on its website.
The Higher Learning Commission (HLC) is an independent body responsible for the accreditation of programs offered by John Carroll University. The HLC receives complaints from students or other parties. When a complaint raises issues regarding an institution’s ability to meet accreditation criteria, the HLC will forward a copy of the complaint to the institution and request a formal response. Instructions for filing a complaint with the Commission are available on its website.
State Contact Information for Filing Complaints
Pursuant to 34 CFR § 668.43(b) (Code of Federal Regulations), an institution of higher education must “provide students . . . with contact information for filing complaints with its accreditor and with its State approval or licensing entity and any other relevant State official or agency that would appropriately handle the student’s complaint.” If you reside in a state outside Ohio and are enrolled in online classes at John Carroll University and have a complaint, you should contact your state agency. Information about the complaint process and contact information for the fifty states is provided here.