Early Warning Evaluation for Undergraduates

Every semester, faculty use the Early Alert reporting system to communicate concerns about student attendance and performance. This reporting tool enables faculty advisors, along with the Office of Academic Advising and the Boler Dean’s Office, to identify students who are struggling in multiple classes. Although the program can and should be used to convey an instructor’s concerns about any student, as a University we are particularly attentive to the challenges facing the newest members of our academic community: first-years, transfer students, and the Early College cohort.

Below are instructions for completing the Early Warning Evaluation on Banner Web:

  1. Go to BannerWeb at www.jcu.edu/bannerweb.
  2. Enter the Secure Area with your Banner User ID and PIN. (If you do not have an ID or PIN, please contact the Registrar’s Office at 216.397.6650.
  3. Click on Faculty & Advisors.
  4. Click on Early Warning.
  5. Select the current Term and Submit.
  6. From the drop-down menu, select one of the courses you are teaching and Submit.
  7. Follow the instructions that appear at the top of the screen. If a student is having no problem in your class, check the No Problem box. Check the Problem boxes as they apply to attendance, participation, or other (“Other” will forward you to the referral link). Note that the student’s name may appear on the evaluation table even if the student dropped your course during the Early Alert period. You will not need to complete an evaluation for students who have withdrawn from your class.
  8. Click Submit when you have completed the evaluation for one class and review the data. If you are teaching more than one class, return to the Faculty & Advisor Menu to begin the process over again.

A student who appears to be having difficulty in several courses will be contacted by the Office of Academic Advising. In addition, the student will be notified about the evaluation via email.

If you have any questions about this process, please contact the Office of Academic Advising.


Midterm Grades

Each semester faculty are required to submit midterm grades for all freshman students, first-year transfer students, and any student who is earning a C- or lower at midterm. Faculty report the grades electronically on Banner. The Office of the Registrar has instructions for submitting midterm grades.