Advising Forms


Course-Related Forms

Form Descriptions

Online Academic Petition if you need approval for a class to count for a specific requirement

In the event that a student requests a substitution of courses, a special request of the Core Committee, an extension of time to complete course work, or to request a major course substitution, an Academic Petition is used.

Pass/Fail Course Option Form

Students who have obtained sophomore status are permitted to take up to six courses on the Pass/Fail basis with restrictions outlined in the Undergraduate Bulletin under the Academic Policies and Procedures section. Please refer to those guidelines. Print the Pass/Fail form, complete the form, and make an appointment with the Assistant Deans’ Office (phone: 216.397.4219) to have the request approved.

Repeat a Course

Students may repeat only once a course in which they receive a C- or lower. The higher grade received will be counted in their cumulative GPA; the other grade will remain on the transcript but will not count toward the cumulative GPA, nor will it count for credit toward graduation. Repeated courses must be taken at John Carroll. To repeat a course, students must submit an online academic petition to their advisor and the appropriate academic dean.

Transient Petition Form
Want to take a summer course closer to home?

You’ll need a course description from the school where you want to take the course and the Transient Petition form filled out, approved, and signed. When your course is complete transcripts should be sent to the Registrar at John Carroll University.

Independent Study

For students who demonstrate superior ability, an instructor may suggest a plan of independent study that shall include some remission of the obligation of regular class attendance. Independent-study plans in each case shall have the recommendation of the department chair and approval of the appropriate dean. Please print the Independent Study Contract and complete all areas including securing the appropriate signatures. After final approval by the dean, it is the student’s responsibility to register for the course with the Registration Office in the Student Service Center. Download the Independent Study Contract here.

Cross Registration Form

The following institutions have agreed to participate in a cross-registration arrangement with John Carroll University:

  • Baldwin-Wallace College
  • Case Western Reserve University
  • Cleveland Institute of Art
  • Cleveland Institute of Music
  • Cleveland State University
  • Cuyahoga Community College
  • Hiram College
  • Lakeland Community College
  • Notre Dame College
  • Ursuline College

Visit the University Registrar website for instructions for completing a cross registration.

Withdrawal Form

There might be times when under special circumstances a student needs to withdraw from John Carroll University for one semester or longer. When this time comes, students need to complete the withdrawal form and bring it to the Assistant Deans Office to discuss the process for withdrawal. Please print the Withdrawal Form, complete the student information section, and bring the form to the Assistant Deans Office. Download the form here.

Course Overload Permission Form

Students intending to register for more than 18 hours for the upcoming semester should review and complete the form. The student’s advisor must sign the form and it must be returned to the academic dean of the appropriate college.

UG Graduate Coursework Application

Seniors of exceptional ability in the undergraduate programs of the university may apply to receive credit for graduate courses completed in excess of the undergraduate degree requirements. Application for Graduate Studies and written approval of the appropriate undergraduate dean must be submitted at least two weeks prior to the date of registration.